Executive Assistant & Corporate Communications Lead

Company Overview:

We are passionate about our employees.  We strive to create an environment that is stimulating and motivating and a culture that fosters mutual respect, teamwork, and career development.  Come join the Keystone team so we can build your career together!

In addition to competitive starting salaries, we offer a wide variety of competitive benefits, perks and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives. 

Please visit our website at www.keystoneind.com to learn more about Keystone Industries and career opportunities.

Position Details:

• Title: Executive Assistant & Corporate Communications Lead
• Schedule: 8:30 am - 5:00 pm M-F
• Location: Gibbstown, NJ (08027) - fully onsite. 
• Ideal Candidate: 5+ years supporting senior executives, ideally with corporate communications or content management experience. Adept at leveraging technology, well-organized, and an exceptional writer.

• Salary/Pay Range (based on experience and qualifications): $80,000 - $110,000

Position Overview:

This versatile professional serves as the primary operational partner to the President, with secondary support to the C-Suite. This role blends hands-on executive administrative support with ownership of corporate communications, legal document management, and business process operations.  This role requires an exceptional writer who is technologically adept and excels in a fast-paced, highly confidential environment.

Essential Job Functions:

• Serve as the primary point of operational and administrative support for the President with secondary support to other senior leaders; proactively anticipate executive needs, manage competing priorities.
• Manage complex, multi-time zone executive calendaring, travel coordination, meeting logistics, and briefing materials for the President and C-suite, including prioritization of competing requests, daily and weekly briefing summaries, and distribution of meeting pre-read materials.
• Draft and finalize executive correspondence, announcements, and presentations; collaborate closely with the President to craft and deliver clear, compelling communications across internal and external audiences.
• Manage end-to-end legal document flow: NDAs, vendor and customer contracts, compliance materials, including routing, tracking, signature coordination, and archiving. Coordinate with outside counsel and internal contacts to facilitate document review cycles, ensuring timely turnaround, due diligence processes as directed.
• Own corporate content and SharePoint infrastructure across all departments; establish and maintain templates, policies, and documentation repositories. Coordinate input from departments to develop cohesive, professional, and market-focused content.
• Build, maintain, and serve as the central point of contact for management-level presentations, company profiles, internal communications, and external-facing materials tailored to specific end markets or partners. Support standardized communication formats and document organization practices.
• Design and implement repeatable business processes using workflow automation tools such as Microsoft Power Automate to reduce manual effort and increase consistency.
• Track project milestones, action items, and commitments across executive-sponsored initiatives. Support preparation and execution of management meetings and external engagements.
• Perform a variety of administrative efforts, including conference room scheduling, readiness, AV setup, and other materials for customer visits, leadership meetings, and various corporate events.
• Handle sensitive and confidential materials, including personnel, legal, financial, and strategic information with discretion.
• Foster cross-functional collaboration with internal teams and external partners.
• Perform additional duties/tasks as needed or requested by management.

Qualifications:

• 5+ years supporting senior executives or in a cross-functional corporate communications/content management role; proven ability to partner effectively with management and senior leadership.
• Proactive and forward-thinking self-starter; ability to anticipate business needs and prioritize accordingly.
• Strong organizational, documentation, and prioritization abilities. Ability to meet tight deadlines adapting to changing needs and requirements.
• High degree of discretion, integrity, professional judgment,