Marketing & Communications Administrator

Worker Type

Regular

Job Description

 

Summary

The Marketing & Communications Administrator is detail-oriented and proactive, providing essential operational and administrative support to our Marketing & Communications team. Reporting directly to the VP of Marketing & Communications and operating in a fast-paced government contracting and defense technology environment, this role will help ensure the team executes with precision, efficiency, and compliance. The Administrator will play a vital role in coordinating projects, managing workflows, tracking assets, organizing tasks, and supporting activities that advance the company’s mission in support of national security.

Position Responsibilities

• Provide administrative support to the Marketing & Communications leadership team, ensuring department operations align with government contracting standards and company policies.
• Manage team schedules, coordinate meetings, and support logistics for internal and external team events.
• Track and process departmental budgets, purchase orders, vendor contracts, and invoices, ensuring compliance with federal acquisition and procurement requirements.
• Assist with preparation of reports and briefing materials to support both internal leadership and external stakeholders.
• Support project management activities, including monitoring timelines, tracking deliverables, and preparing regular status updates for leadership.
• Serve as a point of contact for external partners and vendors, ensuring proper onboarding and contract compliance.
• Provide proofreading and formatting assistance for communications, presentations, and marketing collateral.
• Coordinate internal communications initiatives, including supporting employee engagement campaigns and corporate updates.
• Perform additional administrative tasks to support the Marketing & Communications team’s mission.
   

Basic Qualifications (Required Skills & Experience)

• Bachelor’s degree in Business Administration, Communications, Marketing, or related field preferred; equivalent professional experience considered.
• 2+ years of administrative, project coordination, or operations support experience; prior exposure to government contracting or defense technology industry strongly preferred.
• Strong organizational, multitasking, and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management and collaboration platforms (e.g., SharePoint, Teams, Monday).
• Excellent written and verbal communication skills, with a professional demeanor.

 

Other Qualifications & Desired Competencies

• Confident, professional communicator who thrives in both independent and collaborative environments.
• Strong organizational skills with the ability to prioritize and balance multiple deadlines.
• Demonstrated adaptability and problem-solving skills in high-change, fast-paced environments.
• Proven vendor management experience.
• Initiative-driven, with a strong sense of ownership for results.
• Committed to continuous learning and process improvement.
• Team-oriented, consistently prioritizing group success over individual interests.

Physical Demands

• Ability to work in an office environment (Constant).
• Required to sit and stand for extended periods; talk, hear, and use hands and fingers to operate a computer (Frequent).

Environmental Conditions Critical to Performance

• Work is in an office environment, climate controlled through central air conditioning/heating.

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.

Location: Dulles
Hybrid 3-days/week in office

The salary range for this role is:

$30 - $43

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the E