Marketing Administrative Assistant

SUMMARY

The Marketing Administrative Assistant is responsible for a variety of tasks related to Marketing, Sales, and After Market Services. This includes digital media logging, file organization and storage, tradeshow related administrative duties, CRM daily management, scheduling meetings and dinners, supporting customer visits, managing the marketing materials library, and processing an assortment of sales related requests.

The Marketing Administrative Assistant job description is intended to point out major duties and authorities within the position, but it is not limited to these items.

This position is fully on-site at Delkor's office. The position offers a part-time flexible schedule.

ESSENTIAL FUNCTIONS

•  Marketing materials library:
  • Update materials - including brochures, cut sheets, press releases, and featured stories.
  • Distribute new materials to the Sales Department and post in designated venues.
  • Manage the reception lobby display of marketing literature.
  • Create temporary business cards when needed.
  • Post materials to internal media hosting platforms.
• Tradeshows:
  • Pack literature that will be needed during the show and assist in organizing trade show items.
  • Register exhibit staff and organize customer/company dinner reservations.
  • Update portals with show details and travel plans.

• Sample retention and organization:
  • Retain multiple product samples for every machine built at Delkor.
  • Organize the Sample Room.
  • Maintain sample displays in the company offices and ensure they are well organized and visually attractive.
  • Process internal requests for product samples.
• Administrative support for Sales, Marketing, and After Market Services Departments:
  • Assist with travel planning and reservations when requested.
  • Order business cards for employees when requested by management.
• Employee communication:
  • Work with the Human Resources Department to find, capture and post worthy marketing related content for internal distribution to employees via television monitors and the company intranet.
  • Coordinate Human Resource Department requests for marketing materials for recruiting purposes including the development of video brochures, pamphlets, career fair table tents, and PowerPoint presentations.
• CRM database:
  • Ensure that the contents of the CRM database are clean and accurate.
• Perform other tasks or duties as assigned.

Education and Experience

• Experience in administrative assistance required.
• Marketing degree and/or experience a strongly preferred.
• User level training/experience with a CRM software solution a plus.
• Experience using HubSpot a plus.

Technical Skills and Competencies

• Demonstrated ability to produce written communication at a professional business level.
• Strong working knowledge of Microsoft Office products including Outlook, Excel, Word, Teams, and PowerPoint.
• Able to adapt to a fast-paced environment.

Interpersonal Communication

• Communicate effectively to give and receive detailed information through verbal and/or non-verbal communication in person or using the telephone; exchange ideas and convey detailed information accurately to customers, co-workers, supervisors, vendors and others inside and outside the company.
• Works well with a variety of people and personalities and with other Delkor Departments.
• Works collaboratively as a team member to suggest ideas and resolve issues in a positive manner.

Work Ethic

• Self-motivated and able to work independently and accurately with minimal supervision.
• Understands the need to work productively, making good use of his or her time.
• Able to independently problem solve issues.
• Well organized with excellent attention to detail.
• Committed to meeting deadlines.
•  Able to maintain a positive workplace environment, even when encountering challenging situations.

Physical Requirements

• Sit at a desk or in meetings for extended periods including performing extensive computer tasks.
• Stand and walk for a portion of the day to i