Staff Accountant: Internal Accounting & Finance

Job DetailsJob Location: Baltimore Office - Baltimore, MD 21230Position Type: Full TimeEducation Level: High SchoolSalary Range: $55,000.00 - $78,000.00 SalaryTravel Percentage: NoneJob Category: AccountingGross Mendelsohn, one of the Mid-Atlantic’s leading independent CPA and advisory firms, is seeking a highly organized, detail-oriented Staff Accountant to join our Internal Accounting & Finance Department.

This is NOT a client-facing or billable role. This is a critical internal position responsible for supporting the firm’s financial operations, including accounts receivable, accounts payable, collections support, payment processing, reconciliations, billing support, and related internal accounting activities.

As the firm continues to grow and modernize its internal infrastructure, systems, and reporting processes, this role will work closely with the Controller and internal leadership to help ensure the accuracy, timeliness, efficiency, and control of core accounting processes. The ideal candidate will be comfortable working in a professional services environment, handling confidential financial information, and supporting partners, professionals, vendors, and internal stakeholders with a high level of responsiveness and professionalism.

Key Responsibilities

Accounts Receivable & Collections Support


Manage the firm’s accounts receivable process and monitor outstanding receivable balances
Process client payments, including ACH, portal payments, checks, and wires
Apply payments accurately within firm client and accounting systems
Monitor aging reports and coordinate with partners and engagement teams regarding outstanding balances
Support the firm’s collections process by tracking receivables, coordinating internal follow-up, and assisting with timely resolution of outstanding balances
Maintain accurate AR records and assist in resolving billing or payment discrepancies
Record daily receipts and assist with bank reconciliation processes
Follow established documentation standards and internal control procedures related to client receipts and payment application


Accounts Payable


Process vendor invoices and ensure accurate coding, documentation, and approval prior to payment
Maintain vendor records, documentation, and related payment information
Prepare and process vendor payments, including ACH, check, and electronic payments
Ensure vendor payments are made accurately, timely, and in accordance with firm policies and approval workflows
Respond to vendor inquiries regarding payment status
Assist with tracking recurring expenses, subscriptions, and other ongoing vendor commitments
Support internal controls over vendor setup, invoice approval, payment processing, and accounting documentation


Time and Billing System Support


Support the setup and maintenance of client accounts across firm systems
Assist service lines with billing, invoicing, and related administrative support
Process updates and adjustments to client records in response to partner, engagement team, and operational needs
Assist with accounting system updates, process changes, and related transition activities as the firm modernizes its internal finance platform
Help maintain accurate client, billing, and payment records across applicable firm systems


Internal Financial Operations


Assist with bank reconciliations and financial account reconciliations
Support month-end and year-end accounting processes
Maintain accurate documentation for accounting records and transactions
Assist with financial reporting and ad hoc requests from the Controller
Support internal accounting process improvements and documentation
Assist in maintaining strong internal controls over receipts, disbursements, vendor records, and accounting documentation
Support the continued modernization of the firm’s internal accounting processes, systems, reporting, and documentation


Collaboration


Work closely with the Controller and internal leadership to maintain financial accuracy and timely accounting processes
Coordinate with partners, engagement teams, and internal departments regarding receivables, payments, billing matters, and accounting inquiries
Provide timely, professional, and accurate responses to internal and vendor inquiries
Support internal accounting initiatives, process improvements, and documentation efforts
Handle confidential financial, client, vendor, and firm information with discretion and professionalism
Perform other duties as assigned

Qualifications

Bachelor’s degree in accounting, finance, business, or a related field preferred


Equivalent professional experience in accounting, bookkeeping, finance, or internal accounting operations will also be considered


2-5+ years of accounting, bookkeeping, finance, AR/AP, or related internal accounting experience


Experience within an accounting firm, law firm, consu