Curatorial Assistant and Administrative Coordinator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Curatorial Assistant and Administrative Coordinator

Job Profile Title

Coordinator, Program

Job Description Summary

The Curatorial Assistant and Administrative Coordinator is an invaluable member for the Curatorial Department who assists the Chief Curator and Curator with scholarly projects as well as a variety of project-related administrative tasks, including assistance in planning, research, organization and installation of exhibitions and exhibition-related performances, assistance with catalogs and other print and digital publications, writing didactic labels, press releases, and other copy, and key support of other curatorial projects. This position works closely with the ICA Curatorial Affairs, Development, Marketing, Public Engagement, and Administration departments on various projects. The Curatorial Assistant and Administrative Coordinator reports to the Chief Curator.

Supporting ICA in its commitment to creating a diverse, inclusive, and equitable institution; treating colleagues and partners fairly and respectfully; and recognizing the value that diverse backgrounds and perspectives bring to our organization is vital to this position.

Curatorial Assistant and Administrative Coordinator must be a generous, thoughtful, and clear communicator, have accomplished writing skills, a strong attention to detail, an ability to organize and manage multiple projects, and a desire to work collaboratively while contributing to total team culture and effort.

Familiarity with Excel, Word, PowerPoint/Keynote, Microsoft Office 365, Adobe Suite, Google Drive, BaseCamp, and Outlook will be beneficial.

Potential to work nights and/or weekends throughout the year.

Job Description

Job Responsibilities

• Research - The Curatorial Assistant and Administrative Coordinator assists the Chief Curator and Curator with aspects of research, planning, organization, and realization of current and future exhibitions, creating det