Admin Vendor Compliance Assistant - HK

 

Job ID:  491558

 

HK Contractors, a CRH company, is a member of the CRH West Division; Our purpose, commitment to the future, and formula for growth is to champion the safety, empowerment, and development of our employees.  We strive to be the preferred source of quality sand, rock, landscape products, ready-mixed concrete, asphalt, paving and construction services.  We succeed as a team by embracing integrity, mutual respect, innovation, service, sustainability, and financial strength.

 

Position Overview

 

This is a skilled position requiring the employee to perform preparation review and administration of contractual proposals relating to construction projects.

 

Key Responsibilities (Essential Duties and Functions)

 

• Maintains vendor lists and updates compliance items.
• Receives requests, updates records, initiates paperwork and follows up on request for approval of compliance records.
• Monitors compliance to contract requirements ensuring all conditions are satisfied before vendor begins work.
• Knowledge of the laws and ordinances regulating construction. I.e., lien laws
• Setup and manage subcontractors and vendors in QuickBase module.
• Issue subcontracts and Master Service Agreements.
• Receive/maintain subcontractor and vendor insurance, etc.
• Issue Work Orders under the Master Service Agreements
• Obtain appropriate approval at each step to ensure SOX compliance.
• Work with operational and field staff to ensure compliance is complete prior to work commencing.
• Other duties as assigned per supervisor.

 

Qualifications

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required.  Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

 

Education/Experience

• High school diploma or General Education Degree GED is preferred.

 

Work Requirements

• One (1) to Two (2) years previous related experience/training is preferred.

 

Knowledge/Skill Requirements

• To perform this job successfully, an individual should have (or be able to quickly gain) knowledge of Internet software, Excel, Word, Outlook, and other job-related software.
• Ability to read and comprehend instructions, correspondence, and memos.  Ability to write clearly and effectively.
• Ability to add, subtracts, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions.
• Insurance related experience preferred.
• Ability to work well with others in a group or one on one setting.

 

 

Key Competencies

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs.
• Teamwork - Contributes to building a positive team spirit.
• Judgment - Exhibits sound and accurate judgment.
• Planning/Organizing - Uses time efficiently.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction; Commits to long hours of work when necessary to reach goals.
• Initiative - Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.

 

Physical Requirements

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit, talk, or hear.  The employee is frequently required to sit, climb, and