Unit Operations Specialist III, Adjunct Services

 Unit Operations Specialist III, Adjunct Services

Department: Adjunct Services

Location: Metropolitan Campus

Reports To:  Manager, Adjunct Services

Recruitment Type:  External/Internal 

Requisition ID: req6781 

Employment Type: Full-Time Support Staff

Union Position: Union

Work Schedule: Standard College Hours: M-F, 8:30am-5pm)

Number of Openings:  1

Job Description:

SUMMARY
Provides functionalsupervision, coordinates activities of support personneland performs a variety of complex/diversified tasks related to unit operations.

DUTIES AND RESPONSIBILITIES

• Duties and responsibilities include but are not limited to:
• Determines work procedures, prepares work schedules and expedites workflow
• Maintains budget spending, account activity, budget files and record books; provides budget support to campus departments; develops new budget procedures for improvement in unit
• Monitors/tracks travel database, notes and documentation relating to the travel process
• Enters purchase requisitions and BCR forms into the Banner system
• Provides clerical/general office support as needed such as assisting in the preparation of presentation materials, written documents and forms
• Provides training to staff and faculty on unit operations
• Responds to operational inquiries and information concerns from staff, faculty and the general public
• Resolves enrollment, refund problems and assists in resolving concerns of staff and faculty with issues in Banner, budget and travel issues, office equipment and computer hardware/software
• Organizes, prioritizes and delegates duties to unit staff and proofs work for conformance to policies and procedures
• Functionally supervises and schedules the work of student assistants in the assigned unit
• Performs other related duties within the job grade and job classification as assigned

REQUIRED

• High School diploma/GED
• Four years of experience servicing students in an academic setting
• Two years of functional supervisory experience
• Administrative support experience
• Knowledge of the preparation and monitoring of a departmental budget
• Strong customer service skills
• Skills in keyboarding, basic grammar, basic math, intermediate level word processing (MS Word) and intermediate level spreadsheet applications (MS Excel)
• Excellent written and verbal communication skills
• Sensitivity to appropriately respond to the needs of the community

PREFERRED

• Associate degree
• Skills in advanced level word processing (MS Word), advanced level spreadsheet applications (MS Excel)
• Advanced level presentation software skills
• Experience with Banner Student Information System
• Previous experience with assisting in monitoring and preparing a departmental budget
  
  

WORKING CONDITIONS

Work is performed in an officesetting with moderatenoise level. The work schedule is standard college business days/times. Must be able to bend, squat, kneel, reach overheadand lift up to 40 lbs.

This is a Full-time (1199/SEIU) Bargaining Unit Position, Grade 06.  Full-time (1199/SEIU) bargaining unit employees at Cuyahoga Community College will be considered first for vacant positions. 

Target Hiring Rate:  Minimum salary $42,812/annually 

Special Note: If hired, you must reside in the state of Ohio and be within commuting distance of this work location/campus to respond to onsite work demands upon the employment start date and throughout the duration of your employment with the College, as outlined in 3354:1-40-01.1 Recruitment and Selection Procedure. 

Special Instructions to Applicants: During the application process, you may be r