Administrative Assistant/Health Coordinator- Mount Sacred Heart Catholic School

Description

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly) 

Schedule: Monday–Friday 7:30 am – 4 pm / 40 hours per week

Reports to:  Principal  

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan 
• Medical, Dental, Vision, Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

 

The Campus Health Coordinator fulfills the mission of the Catholic school by assisting with the health needs of students to assist the school in providing the fullest possible educational opportunity for each student by minimizing absence due to illness and creating a climate of health and well-being, consistent with the policies of the Archdiocese and TCCB ED. The Health Coordinator has decision making responsibilities within essential job functions, in keeping with school policies. The position is appointed and evaluated by the principal.

Position Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules travel, meetings, and appointments
• Prepares agendas and schedules for meetings
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.  
• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to the Religious Standards of Catholic School Employees and policies and procedures of the school and Archdiocese
• Maintains confidentiality regarding school matters
• Adheres to safety training and protocols on a daily basis, and takes precautionary measures to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Responsible for ensuring that the State required vision, hearing, acanthosis nigricans, and scoliosis screenings for students are performed, maintained, and documented according to state regulations by certified screeners
• Ensures that students who fail the screening test(s) are given the appropriate referral(s) to be retested, etc. and maintains appropriate documentation in student health record
• Prepare and submit reports related to school health requirements (i.e., immunization reporting to the State, screenings and TCCB ED annual health services review)
• Maintains up to date student health records including emergency contact information, student health record, immunization records, and physical exam requirements in accordance with TCCB ED and school policy
• Provides staff (e.g., classroom teachers, after school care staff and coaches) with any necessary documentation (e.g., action plan(s) and emergency contact informa