Administrative Assistant - Buttermilk Vehicle Shop

Company Description

With roots dating back to 1946, and a division of Aspen One, Aspen Skiing Company owns and operates four mountains—Aspen Mountain, Snowmass, Aspen Highlands, and Buttermilk. Aspen Skiing Company takes pride in the coexistence of resort, community, and the environment, which exemplifies its values of living fully, honoring people and place, taking the long view, and pursuing excellence in everything it does. Aspen Skiing Company is where guests from around the world come to renew the mind, body, and spirit through unforgettable experiences at the confluence of nature, culture, and recreation.  

Aspen Skiing Company also owns and operates the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably sourced on-mountain food and beverage outlets. Aspen Snowmass encompasses 5,680 acres of skiable terrain across four mountains, more than 40 ski lifts, and more than 410 trails. For more information, visit www.aspensnowmass.com or follow @aspensnowmass on Instagram, Facebook, and X.  

Please note that all official communications from the Talent Acquisition or Human Resources team are sent from email addresses within the notifications@smartrecruiters.com, aspen.com, aspensnowmass.com, aspenhospitality.co, limelighthotels.com & thelittlenell.com domains. 

Job Description

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Vehicle Maintenance Manager.

• Applications for this position will be accepted until October 15, 2025

Essential Duties and Responsibilities

• Greet, assist and direct guests, employees and clients
• Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible
• Prepare and file reports and documents including with government agencies to conform with statutes
• Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
• Coordinate manager/department calendars and schedule appointments
• Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings
• Create and maintain recordkeeping, database and spreadsheet files
• Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance
• Assist in outlets during peak periods or staff shortages (as required)
• Manage expense reports and code, sign and submit invoices (as required)
• Maintain department operations manuals, safety and training materials (as required)
• Other duties as assigned

Qualifications

Education & Experience Requirements

• High School Diploma or GED required
• At least 1 year of experience in a clerical/administrative support position

Knowledge, Skills & Abilities

• Proficient computer skills; Microsoft Word, Excel, Outlook and PowerPoint
• Knowledge of company policies and procedures
• Familiarity with company rules, regulations, and operational standards
• Skilled in effectively communicating both verbally and in writing with team members and customers in English
• Ability to prioritize tasks and manage time effectively
• Ability to do basic problem-solving
• Completes tasks and goals efficiently and effectively
• Ability to quickly adapt to changes in processes, customer flow, environments, and tasks
• Ability to engage with customers in a positive and helpful manner
• Attention to detail
• Ability to be a team player, working collaboratively with others
• Ability to develop strong working relationship with those contacted in the course of work

Additional Information

Work Environment & Physical Demands

• Ability to reach, crouch, kneel, stand or be on your feet, kneel and bend for extended periods of time
• Regularly work in adverse conditions and required to use protective equipment to prevent exposure to hazardous materials as well as an office environment and may be required to walk on slippery and uneven surfaces
• Must be able to lift, push or pull up to 50 lbs. individually or with assistance

Job Benefits

This position is classified as a seasonal full-time position eligible for the following benefits: 

Enrollment dates differ across the various programs.   

• Paid Time Off Programs 
• Paid Leave Programs 
• Employee Ski Pass 
• Other company perks

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