Human Resources Coordinator

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.  United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

VettaFi is a provider of indexing, data & analytics, industry leading conferences, and digital distribution services to ETF issuers and fund managers. It operates the ETFdb, Advisor Perspectives, and ETF Trends websites and the LOGICLY portfolio analytics platform—engaging millions of investors annually—empowering and educating the modern financial advisor and institutional investor.

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The Human Resources Coordinator will provide administrative support to the Human Resources function. Working in close collaboration with the Director, Human Resources, the incumbent will help facilitate all administrative support for payroll and benefits administration. This position is fundamental as it provides support for the daily operations of the New York office, and employee engagement, requiring someone who can prioritize and manage competing priorities.

Reports to: Director, Human Resources, US Region

Key Accountabilities:

Human Resources Administration:

• Administers employee record systems to include compensation, performance management, and maintenance of employee records. Ensuring data accuracy through self-audits and reports

• Performs routine filing, scanning, and archiving of records to ensure record retention compliance

• Assists in benefits data administration to include activation and termination in various third-party systems

• Facilitates employee terminations and submits related documentation

• Facilitates the orientation and onboarding of all new employees

• Ensures compensation changes are completed on time, audits payroll, and ensures payroll is completed by the deadline

• Coordinates and verifies pre-employment background checks, E-Verify, I-9 compliance, employee badging and issuance of equipment

• Support the HR team on all administrative requests

Office Administration:

• Answer all incoming calls and escalate to the relevant individuals/departments

• First point of contact for all visitors (internal and external)

• Access pass set up and administration 

• Ensure office is fit for purpose and well equipped (meeting rooms, kitchen, stationary room, stock management)

• Arrange couriers and food orders

• Open mail on a daily basis and escalate to the relevant individuals/departments

• Documentation and budgets kept up to date (billing/invoice records, supplier agreements/contracts, insurance admin etc.)

• Manage all issues and complaints from employees regarding facilities and escalate in a timely manner

• Proactively suggest and implement ways we can improve the office environment and functionality    

Events:

• Partner with the Employee Experience team to coordinate company employee events and celebrations such as social events

• Ensure smooth onboarding & offboarding process for all employees (including equipment delivery & return)

• Support the Benefits team with benefit related administrative tasks

Must haves:

• Completed a degree in Business/Human Resources

• 3+ years working hands-on within Human Resources

• Excellent knowledge of computer-based HR systems

• A high level of time management, accountability, and prioritization

• Outstanding communication skills - both verbal and written

• Highly organized and able to multitask, prioritize and proactive 

• Strong ability to influence desired outcomes b