Administrative Services Coordinator

Worker Type

Regular

Job Description

 

Position Summary

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Key Responsibilities

Office & Administrative Support

• Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements
• Order meals and refreshments for meetings, trainings, and office events
• Coordinate calendars and logistics related to on-site meetings and visitors
• Support the security team, specifically with end of day checks

Employee Experience & Morale

• Assist with planning and executing employee morale events, celebrations, and engagement activities
• Provide general support to enhance a positive and welcoming office environment

Visitor & Vendor Management

• Greet, check in, and escort visitors and vendors as needed
• Be a support for the facilities team for on-site vendors and service providers when needed
• Identify all visitors in compliance with ITAR regulations
• Ensure compliance with visitor policies and security procedures

Facilities & Supply Management

• Stock and maintain break rooms, kitchens, meeting rooms, and common areas
• Monitor and replenish office supplies; place and track supply orders
• Maintain organization and cleanliness of shared spaces and lobby

General Support

• Assist with additional administrative or operational tasks as assigned
• Proactively identify opportunities to improve office efficiency and employee experience

Required Qualifications

• High school diploma or equivalent required
• 5+ years of experience in office support, administrative, hospitality, or customer service roles preferred
• Proficient computer/MS Office skills 
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to multitask and manage shifting priorities
• Comfortable interacting with employees, vendors, and visitors at all levels
• Ability to obtain a security clearance

Preferred Qualifications

• Experience supporting office operations or facilities
• Familiarity with meeting coordination, food ordering, or event support
• Basic knowledge of office equipment and collaboration tools

Physical & Schedule Requirements

• Ability to be on-site and move throughout the office during the workday
• Ability to lift and carry light to moderate items (e.g., office supplies, vendor deliveries)
• Flexibility to support events that may occur outside standard business hours (occasionally)

Clearance Level

 

Secret

The salary range for this role is:

$21 - $29

AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” accor