Accounting Specialist

Special Instructions

This is an online only application
Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application ineligible. To see a sample, click here. All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

General Statement of Job

The Accounting Specialist assists with various accounting functions in the Accounts Receivable area of the Business Office. Assists the Accounting Group Supervisor with review of accounts payable, accounts receivable, third party restricted fund reconciliations, financial analysis, financial statement preparation, financial audits, and accounting system maintenance.

Specific Duties and Responsibilities

Essential Functions:

• Maintains and reconciles general ledger and subsidiary ledger accounts.
• Oversees assigned accounting functions in the Accounts Receivable area of the Business Office.
• Directly responsible for managing an assigned portfolio of restricted funds, applying specialized knowledge, and interpreting internal policies and procedures.
• Prepares journal entries to record and adjust financial records, as needed.
• Gathers and organizes data to assist in annual budget preparation as well as individual contractual budget changes.
• Handles inquiries and exercises sound judgement within areas of responsibility.
• Regularly interacts with the Continuing, Professional, and Workforce Education and Industry Training and Economic Development personnel to provide financial guidance regarding the proper financial verbiage to include on the third party agency contractual agreements.
• Tracks documentation, uploads documents, communicates with departments, and resolves all accounting issues related to restricted third party receivable funds.
• Provides customer service to students, other departments and/or vendors, as needed.
• Ensures that all transactions are in accordance with Generally Accepted Accounting Principals (GAAP), state and federal guidelines, laws and regulations, and College policies, procedures, and guidelines.
• Substantiates financial transactions by auditing documents.
• Analyzes and monitors contractual agreements and third party student sponsoring awards to ensure awards are managed in accordance with administrative restrictions, reporting, and compliance requirements.
• Leads or assigns work to accounting assistants and part-time staff within the Accounts Receivable area of the Business Office, as needed.
• Serves as liaison between the Student Financial Services staff, vendors and third party student sponsoring agencies concerning financial accounting issues, as needed.
• Serves as an information resource for faculty, staff, vendors and third party student sponsoring agencies regarding financial support, as needed.
• Prepares financial and management reports related to third party student sponsoring funds and other Business Office functions.
• Responsible for fiscal monitoring of expenditures, internal audits in conjunction with payment requests, and problem resolution.
• Assists in the preparation of the Comprehensive Annual Financial Report.
• Performs, monitors and records all necessary accounts receivable entries; follows-up with third party student sponsoring agencies regarding payment status.
• Validates financial transactions by auditing documents, analyzing reconciliations and reviewing initial requests.
• Investigates discrepancies and resolves questions and issues related to the a