APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

​

POSITION SPECIFICS​

The Accounting Department in the Smeal College of Business at The Pennsylvania State University (University Park) is seeking qualified candidates for an Academic Program Coordinator (Intermediate Support) position. This role serves as the primary administrative support for the department's front desk operations, facilitating academic services for over 4,000 students and more than 50 faculty, staff, and Ph.D. students. The successful candidate will submit a resume and cover letter and must meet the minimum requirements. Responsibilities include, but are not limited to:

• Provide comprehensive communication support to faculty, staff, advisers, parents, and students regarding individual courses, degree requirements, and academic program inquiries while maintaining strict adherence to FERPA and University policies

• Prepare and maintain accurate student files, monitor graduation requirements, conduct degree audits, and ensure compliance with degree completion standards

• Manage academic modifications, including grade change forms, course registrations, drops, and program transfers

• Oversee examination logistics, including makeup exam administration and scheduling

• Collaborate with faculty and department leadership to retrieve, compile, and analyze course data

• Assign classrooms based on course and instructor requirements

• Monitor and respond to course availability and enrollment inquiries

• Administer student evaluation surveys and manage the feedback collection processes

• Process departmental purchases and reconciliation, including textbooks, office supplies, and travel arrangements

• Implement policies, procedures, and activities pertaining to student records across a department or assigned academic program

• Process scholarship, assistantship, and fellowship data and funds; prepare award letters, notify donors, monitor expenses, prepare and analyze financial reports

• Communicate with students to promote program-specific opportunities, including workshops, organizations, internships, and career development opportunities; collaborate with faculty and program staff to develop marketing materials

• Plan and facilitate departmental events, including orientations, recruiting visits, open houses, colloquiums,