Sr. Director, Finance and Administration, Academic Affairs

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Department:

Vice Provost for Academic Administration

Time Type:

Full time

Job Type:

Regular

FLSA Status:

Exempt

Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)

Union:

Excluded

Job Description:

Summary:

The Senior Director of Finance and Administration serves as a member of the Vice Provost’s leadership team and serves as a key strategic team member on implementation of projects, policies and initiatives. The incumbent oversees the administration of financial, facilities, and human resource operations for Academic Affairs under the Provost’s Office. All non-school units such as the Office of Graduate and Professional Studies, Undergraduate Education and Academic Services, the Office of Research, the Dean of Faculty, the Office of the University Registrar, AU Central, CTRL, AU Abroad, Career Center, and university centers including the Sine Institute at AU.  She/he is responsible for matters related to financial reporting, budget development, data analysis, compliance, grants and contracts, space and personnel management. The Senior Director supports the management of all Provost Division funds (operating budget over $350 million). The position serves as a key team member to the Vice Provost for Academic Administration, and a lead financial analyst on the team and promotes cross functional collaboration among Provost’s Office and Dean of Faculty staff members.  The position supports the VPAA in directing projects and financial activities within schools and colleges.

The position functions as the right hand to the Vice Provost for Academic Administration for financial operations, faculty budget reconciliation, and the preparation of division wide budget development and realignment efforts.  

This position receives minimal supervision on daily matters and is expected to accomplish assigned tasks independently or in collaboration with other deans and vice provosts, departmental directors and relevant University offices.

Supervisory Responsibility:

• Directly supervises 2 FT positions, and provides trainings to new staff in Academic Affairs.

Essential Functions:

1.) Financial Management and Budget Administration

• Maintains oversight for Provost area unit budgets, including but not limited to planning, formulating, tracking and updating unit and departmental budgets. Utilizes and maintains relevant financial data systems to support data-driven operations management of the Academic Affairs units, including but not limited to University applications for operations administration and Workday.  Works with the Deans and Vice Provosts to develop and approve annual operating budgets for units rolling up to the Provost’s Office and develops reporting tools to allow greater efficiency and management of division resources. Oversees unit procurement, accounts payable and receivables functions. Represents the Provost Division in campus-wide budget and human resource committees as requested. Processes or oversees budget changes, journal entries, position management, hiring freeze exception processes, accounts payable processing, and day to day financial functions for assigned units. Collaborates with Executive Director of Finance and UBO on developing and enhancing financial reporting functions. Leads the reconciliation of the full American University faculty roster on an annual basis (over 900 FT faculty).

2.) Fiscal Planning, Forecasting, and Policy

• Supports the Provost Area Deans, Vice Provosts, and University leadership in crafting and executing financial strategies for the units that align with University strategic goals, budget cycles and the health and growth of the division for the short-, medium- and