Jobs and Careers

Sr. Administrative Assistant

New York City, United StatescontractVerifiedPosted 27 Mar 2026

About the role

OVERVIEW This role provides senior-level administrative and operational support to executives and their teams within a fast-paced corporate environment. The position plays a key role in ensuring day-to-day operations run smoothly, supporting planning, reporting, coordination, and internal communications. It also contributes to process improvements and helps maintain strong organization across business activities. Rate: $32/hour Hybrid: Mon-Thurs onsite, Fri remote 12 month contract (could extend or convert to FTE) Location: NYC RESPONSIBILITIES

Provide high-level administrative support to one or more senior leaders and their teams
Manage complex calendars, schedule meetings, and coordinate logistics (rooms, materials, attendees)
Plan and coordinate team events, meetings, and departmental initiatives
Prepare, format, and distribute reports, presentations, and internal communications
Track budgets, process invoices/expenses, and monitor spend against targets
Coordinate travel arrangements including flights, hotels, and itineraries
Maintain organized filing systems and ensure documentation is easily accessible
Liaise with internal teams and external vendors to support operations and office needs
Support onboarding/offboarding logistics, office moves, and workspace coordination
Maintain inventory of office supplies and coordinate orders as needed
Track team availability, including vacations, absences, and overtime
Assist with training coordination (scheduling, bookings, confirmations)
Use reporting tools and trackers to manage data and improve processes
Identify opportunities to improve workflows and administrative efficiency
Provide guidance or mentorship to junior administrative staff

QUALIFICATIONS

5–7 years of experience in an executive assistant or senior administrative support role
Experience supporting senior leaders in a fast-paced, corporate environment
Strong written and verbal communication skills
Highly organized with strong attention to detail and ability to multitask
Strong problem-solving and analytical thinking skills
Proven ability to manage priorities and work independently
Comfortable working with reporting tools, spreadsheets, and administrative systems
Post-secondary education or equivalent experience preferred

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other non-merit factor. We are committed to creating a diverse and inclusive environment for all employees.