Event Production Specialist (Doral, FL)

The Inventory & Field Activation Specialist manages systems associated with inventory, control of assets and promotional artifacts within the Field & Experiential Marketing department. Generate reports, data flow analysis, data entry and reconciliations. Oversees onsite event activations and operates activation vehicles.

Important To Know

• Must reside in Doral, FL or surrounding area no more than a 45 minute drive from the warehouse located at 7863 NW 15th St, Doral, FL 33126.

• Frequent travel required delivering products and setting up equipment for community events

• A valid state drivers license is required 

   

What You Will Be Doing

Logistics Support 

• Assist with the identification and maintenance of assets for events. Load, ship and track inventory going out and coming back from events. 

• Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated 

• Responsible for quality inspection of information entered into Warehouse Inventory Webstores. 

• Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.

• Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services 

• Work with internal departments to ensure creation and shipment of all the necessary marketing materials (signs, banners, kiosks, tradeshow literature) for the Events. 

• Accountable for tracking and reconciling shipment and asset charge backs to correct cost center. 

• Maintain warehouse in an organized fashion (cleanliness, counts, organization, etc.) 

• Maintain the integrity of all assets. Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced. 

• Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed 

• Field intake requests in Adobe Workfront and route to necessary parties if needed 

• Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts 

• Ensure all display assets shipped out for event use is returned back to inventory. Responsible for the tracking and management of assets that come in and out of warehouses. 

• Manage inventory request, processing and fulfilment within 3-5 business days 

• Manage Inventory Webstore for 5 locations and 10+ different client assets 

• Manage inventory request email inbox 

• Operate forklift when needed for shipments.

Field Activation & Execution Support 

• Accountable for production of Field Marketing large scale and high-profile activations in their entirety 

• Support Staffing Specialist with the recruitment and on-site training of brand ambassadors 

• Support Field & Experiential Project Manager on event production from event conception to reconciliation and regional sport partnership team leads to design and execute market-specific activations. 

   

• Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution 

• Coordinate all logistics for load-in and load-out of events ranging from reserving box trucks for transportation of event assets, building out a timeline for load-in and load-out, working with staffing specialist to hire labor support onsite, and leading the production of the overall event from setup to breakdown

• Ensure all event assets and supplies are in place and functioning properly prior to event going live 

• Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for 

• Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized

• Troubleshoot any production issues that arise onsite 

• Assist with preparing post-event reports and sharing with necessary stakeholders 

• Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success 

• Work with event lead to ensure all logistics are planned and scheduled in a timely manner 

• Manage and report all expenses to ensure to stay within event budget 

• Creative design and development of event layout, using production knowledge and best practic