Academic Office Coordinator (Administrative Analyst/Specialist– Exempt I) – Chemistry & Biochemistry

**SFSU Internal Applicants Only**

Working Title

Academic Office Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

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San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Chemistry and Biochemistry

Appointment Type

This is a one-year probationary position.

Time Base

Full-time (1.0)

Work Schedule

Monday through Friday, from 8:00am-5:00pm

Anticipated Hiring Range

$5,270.00 - $5,488.00 Per Month ($63,240.00 - $65,856.00 Annually)

Salary is commensurate with experience.

Position Summary

Independently oversee administrative aspects of the programs offered by the department, including the class schedule, hiring instructors and student assistants, projects and reports, tracking and analyzing enrollment and classroom utilization for class schedule, student scholarships and stipends, temporary faculty and staff evaluations, and coordinating the student assistant and instructional budget. Independently coordinate training of office staff and student assistants on academic and department policies, procedures and requirements, plan and oversee the daily clerical support provided by office staff and student assistants to faculty, lecturers and other staff. Work with college office staff on meeting schedule, hiring and reporting deadlines. Investigate and resolve problems related to position responsibilities. Work is coordinated with the Chair but conducted independently. Position will receive lead work from the Chair of the Chemistry & Biochemistry Department and report to the CoSE Personnel Officer.

Position Information

• Course Schedule Building
  • Use CS to build class schedule each semester.
  • Analyze enrollment history to optimize class schedule; implement and track enrollment management strategies to optimize enrollment.
  • Obtain data from CS to complete scheduling reports for department chair.
• Personnel
  • Initiate hiring paperwork and create ETRACs for new and continuing lecturers, GAs and GTAs.
  • Coordinate to inform appropriate stakeholders to assist with difficult hiring situations such as international lecturers and graduate students; troubleshoot hiring, payroll, benefit and leave issues for faculty, lecturers, students, independently maintain currency in university and department policies, procedures and program requirements and implement new processes.
• Office Management
  • Train and lead work direction of 0.5 office staff (ASC II) and/or student assistants in completion of daily tasks such as designating space assignments for lecturers, department communication, department advising and university procedure information, support for department events, clerical support for the chair, faculty and lecturers, and maintaining files and records.
  • Serve as the department resource for policies regarding staff, lecturers, faculty, and students.
• Coordinate E