Fall 2025 Residence Life Event Planner

St. Olaf College Student Employee Job Description

 

Job Title:  Resident Life Event Planner

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

Department Name: Office of Residence Life 

Length of Position: Fall 2025

Contact Person/Supervisor: Christopher L Medley, Associate Dean of Students for Residence Life 

Description of the Position: (Purpose of the Position): The Resident Life Event Planner will work closely with the Resident Life staff to develop unique and engaging events that foster a sense of community and contribute to the overall well-being of students living on campus. Creating new and innovative event concepts that match Resident Life's aims and values and contribute to a dynamic campus community.

Transferable Skills: 

1. Excellent time management and prioritization skills
2. Flexibility and ability to adapt to quickly evolving situations
3. Thinking creatively to develop distinctive and engaging event concepts
4. Capability to delegate tasks and collaborate efficiently as part of a team.

 

Duties and Responsibilities: 

1. Event Planning and Conceptualization:
   1. Work with Resident Life staff to determine the event's objectives, target audience, and intended outcomes.
2. Coordination and Logistics 
   1. Coordination of all event logistics, including department selection, food, audio-visual equipment, and other resources.
3. Marketing and promotion
   1. Create marketing materials and tactics to effectively promote university-wide events.
   2. To promote interest and attendance, use a variety of communication methods such as social media, flyers, and email.

Qualifications: (Education/Experience/Skills) 

1. Minimum cumulative/semester GPA of 2.5
   1. If no current St. Olaf GPA, the applicant must have a 2.5 semester after the Fall Semester. 
2. Good academic standing.
3. No open sanctions.
4. Assignment of academic probation or disciplinary sanctioning at any point during employment may result in immediate dismissal from this position.
5. Successful completion of criminal background check after hire.

 

Compensation/Benefits:

1. Wage

• Any administrative hours worked outside of the on-call rotation will be paid at an hourly rate

 

Disclaimer: Work award is not capped during the summer term.. If employment ends before the agreed upon date, payment for housing will be retroactively removed at a weekly prorated amount.

 

 

Duties Meetings and Time Commitments

 

1. Average hours per week:
   1. Event Planners can expect a weekly average of up to 12 hours.

 

1. Duty Rotation
   1. Event Planners shall serve between 7pm-7am on weeknights, and 24 hours per day on weekends. The duty phone must be held at all times during these periods to respond to resident issues and concerns.
   2. The Event Planner when on-call shall:
      1. Be accessible to provide secondary support to the campus (no more than 15 minutes away from campus)
      2. Serve-in the on-campus rotation as primary support when requested. 
   3. Point of contact between student staff and the facilities operations teams after regular business hours
   4. Support front desk operations when requested

 

1. Special Time Commitments
   1. Full Participation in Staff Training. This mandatory training will take place over up to six cumulative hours in late May/early June.
   2. Available to assist with summer housing transitions at beginning and end of summer term when applicable
   3. Assist with all other housing transitions including Fall, Interim and Spring move-ins and closing when applicable.

 

1. Regular Common Meeting Time Requirement:
   1. Every Monday, 4:00 p.m. - 5:00 p.m. 
      1. Meeting may be canceled when necessary
   2. Other meetings may be scheduled where necessary

 

1. In-Service Time: 
   1. 3rd Thursdays of each month, 6:30 p.m. -7:30 p.m. 

 

1. Other Meetings/Trainings/Professional Development:
   1. There may be other opportunities to support the student staff in their role. Student staff members are expected to participate unless there are