Human Resources Assistant

About the Organization:

The Executive Office of Economic Development (EOED) is a Secretariat within the executive branch of the Commonwealth responsible for directing and executing the Governor’s agenda on economic, community and business development, job creation, consumer affairs, and business regulation. 

The Executive Office of Economic Development is committed to creating and sustaining a work culture that is welcoming, inclusive, and mutually respectful to all its employees regardless of race, color, age, creed, religion, national origin, ethnicity, sex, gender identity or expression, sexual orientation, genetic information, veteran, or disability status. We strive to reflect diversity in all facets and levels of our agency. The Executive Office of Economic Development values inclusiveness and diversity within their employee and management teams. Within our community we strive to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

The Executive Office of Economic Development is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to maximize their skills and talents to serve our citizens.

Position Overview:

The Human Resources Department is a customer service unit is a small that works together as a team in charge with overseeing and processing all EOED’s agency personnel activities where an essential function is communicating, oral and/or written, to deliver a professional and timely manner with a customer service focus.  The incumbent creates and reviews all new hire packets for full time and intern employees to ensure the success of all agencies' bi-weekly New Hire Orientation, updates agency's organizational charts, responsible for updating and maintaining HR Intranet under the direction of the Director of HR Operations,  serves as back-up to the HR Generalist, provides administrative task support to EED’s Executive Assistant included but not limited to answering telephone calls and mail distribution.  

 DUTIES AND RESPOSIBILITIES:

 Employment & Staffing:

• Prepares all agencies New Hire Orientation packets
• Updates organizational charts to reflect new reporting structure
• Responsible for all EOED’s agencies personnel file maintenance
• Responsible for updating and maintaining the EOED’s HR Intranet
• Conduct New Hire Orientation as needed

 Payroll:

• Generates employee reports related to new hires, salaries, reports to, medical leaves, time and attendance, etc.
• Maintain current knowledge of HR/CMS, Warehouse (CIW), attends periodic training, participates in appropriate user groups meeting

 Reception:

• Provides support to EED’s administrative tasks as needed, this includes responding to all incoming phone calls properly direct calls, mail or in-person inquiries to proper personnel.

Participates in any ad-hoc or special projects

 Performs additional duties as needed

MINIMUM ENTRANCE REQUIREMENTS:  Applicants must have at least (A) two years of full-time, or equivalent part-time, professional or paraprofessional experience in personnel work, the major duties of which includes classification, staffing, job analysis and/or job evaluation, or (B) any equivalent combination of the required experi