Accounting Generalist I

Additional Considerations (if any):

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Our mission statement is "To fulfill the highest expectations of our customers through the hands of our dedicated employees."

Perishable Distributors of Iowa

Job Title: Accounting Generalist I

Department: Accounting

FLSA: Non-Exempt

General Function:

Performs the Contract Freight billing and processing. In addition, the employee performs a variety of general accounting duties.

Core Competencies 

• Partnerships
• Growth mindset
• Results oriented
• Customer focused
• Professionalism

Reporting Relations: 

Accountable and Reports to: Transportation Accounting Supervisor

Positions that Report to you: None

Primary Duties and Responsibilities: 

• Performs daily billing of freight charges, including but not limited to data entry, sorting, typing, copying, and distribution. Reviews order documentation and revises system information to match. Makes sure proper accessorial receipts are included as needed. Scans backup documentation to Metafile and manages several “buckets” to assure proper matching of invoice and backup. Troubleshoots auto-emailing of invoices and takes proper steps to correct any problems.

• Reviews orders that are unable to be invoiced because of systematic reasons or missing documentation and works with transportation personnel to correct.

• Scans all driver trip sheets, trailer temperature readings and vendor insurance certificates to Metafile.

• Verifies company information to create new vendors or make changes to current vendors for PDI payables system.

• Provides PO documentation to carriers that have delivered to our warehouse and did not get paperwork when they departed.

• Scans inventory POs to Metafile on one scheduled day per week and provides backup for others on their scheduled days as needed.

• Scans VCBs not associated with a PO to Metafile and codes/routes them to departments. Scans, indexes, code/route truck shop invoices and verifies transportation invoices before department review.

• Runs weekly AS400 report and sends to Gryphon weekly. Once any apparent credits are received, researches and verifies that the credits have not been taken. Sends documentation to Gryphon for credits already taken and all others are processed through PDI payables for deduction.

• Receives weekly spreadsheet with Hy-Vee advertising bill backs. Accesses Supplier Hub on Huddle and prints the invoices to metafile where the payments to Hy-Vee and deductions for vendors are processed.

• Assists accounting department with other duties as needed.

Knowledge, Skills, Abilities, and Worker Characteristics: 

• Good verbal communication, phone, and interpersonal skills.

• Good clerical, general office, spreadsheet, and data entry computer skills.

• Attention to detail and follow through.

• Strong organization, prioritization and multi-tasking capability.

Education and Experience: 

High school diploma or equivalent required.

1 year office administrative and/or accounting experience preferred.

Physical Requirements: 

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