Contract Admin Assistant

 
 

Job ID:  514571

 

Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut.  As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all!

Are you looking for opportunities and benefits of a large corporation with a small company feel? Then Tilcon Connecticut Inc. and CRH is the company for you!  If you’re up for a rewarding challenge, we invite you to take the first step and apply today!

 

Position Overview

 

Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office.  This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance.  This role will work closely with our Construction, Milling and Paving division.  The selected candidate will be required to work in a team environment with other co-workers and managers.  Our core values are safety, quality and integrity in everything we do.  All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes.  The Contract Administrator  will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team.  

Key Responsibilities (Essential Duties and Functions)

 

Certified Payrolls

 

• Review Tilcon Connecticut Inc. and subcontractor certified payroll for accuracy
• Prepare and submit certified payroll forms, prevailing wage rates, OSHA-10 requirements and other notices to subcontractors
• Correspond with internal partners and subcontractors to document and correct errors
• Maintain shared Certified Payroll Log
• Communicate with subcontractors to maintain required Federal & State documents

Contract Set-up & Review

• Create and receipt for purchase orders along with invoicing once received
• Complete job setup procedure from bidding to accounting software (SOX Compliance)
• Assist Contracts Manager with review of daily revenue and job costs 
• Process bills when projects are complete and final quantities are confirmed by project managers
• Help organize and send ticket corrections for previous days work

Support Project Managers

• Assist project managers with pre-bid, pre-award, and on-going contract compliance
• Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress
• Review accuracy of profit and loss statements with project managers
• Check liquid escalation and update accruals

Connecticut DOT Reports

• Prepare and submit contract compliance reports for Conn DOT
• Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents
• Prepare and submit utilization reports as required 
• Prepare vendor in-place program SBE 8% set-aside certification

Subcontract Agreements 

• Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor
• Assist project managers with subcontractor payment approval and compliance
• Provide clerical support as needed for contracts, subcontracts and vendors.

Insurance Certificates

• Maintain Certificate of Insurance files for Tilcon and subcontractors
• Correspond with subcontractors to correct errors and renew upon expiration
• Issue Tilcon Insurance Certificates of Insurance as requested
• Obtain special insurance policies as needed
• Evaluate Tilcon Connecticut Inc. certificates for yearly renewal 

 

Qualifications 

 

Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities.

 

Education/Experience

 

• High school diploma or equivalent
• 2 years’ administering contracts
• Accounting/job cost experience preferred but not required

 

Knowledge/Skill Requirements

 

• Ability to work independently and make decisions as well as work