Executive Assistant

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Job Title:

Executive Assistant

Cost Center:

101651125 System Support-Human Resources

Scheduled Weekly Hours:

40

Employee Type:

Regular

Work Shift:

40 Normal (United States of America)

Job Description:

JOB SUMMARY

The Executive Assistant supports top level executive(s) of the Marshfield Clinic Health System (MCHS). The role performs a range of executive level advanced and confidential administrative functions requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures. The individual must exercise exemplary judgement and initiative to relieve the top level executive(s) of technical and highly confidential administrative details. This role may serve as the primary contact for the top level executive(s) and resolves or disseminates questions, concerns and functions to the appropriate individuals within the area designated.

JOB QUALIFICATIONS

EDUCATION

Education qualifications must be from a school whose accreditation is recognized by Marshfield Clinic Health System.

Minimum Required: One of the following:

• Five years of progressive experience in an administrative office setting.
• Associate degree in an administrative assistant or related field and two years of progressive experience in an administrative office setting.
• Bachelor’s degree in business administration or related field.

Preferred/Optional: Experience supporting an executive level administrator in a healthcare setting.

EXPERIENCE 

Minimum Required: Demonstrated proficiency with utilizing various software programs, including the Microsoft Office Suite. Demonstrated proficiency with written and verbal communication skills. Three years’ experience supporting an executive level administrator.

Preferred/Optional: Experience supporting an executive level administrator in a healthcare setting.

CERTIFICATIONS/LICENSES 

The following licensure(s), certification(s), registration(s), etc., are required for this position, which must be maintained in good standing:

Minimum Required: None

Preferred/Optional: Certified Administrative Professional (CAP) certification awarded by the International Association of Administrative Professionals (IAAP).

Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare.  Successful applicants will listen, serve and put the needs of patients and customers first.

Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid.  This is a condition of employment.  Employee must immediately notify his/her manager or the Health System’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.

Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.