Sr. Executive Assistant, Operations & Advocacy

Mavericks Wanted

When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
 
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible. 
 
Together we define white space, push boundaries and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma.

 

What You'll Do

We are looking for a professional, take-charge Sr. Executive Assistant, Operations & Advocacy to keep business operations organized, managed, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including managing expense reports. You must have the ability to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. You will create and/or modify presentations as needed, work on complex assignments, and require considerable judgment, initiative, and specialized knowledge to resolve problems and/or develop recommended solutions. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding

 

Responsibilities

 

• Provide administrative support to the Chief Operations Officer and direct reports within the Business Development and Operations Dept., as well as the Patient Advocacy Team
• Extensive calendar, meeting, and event management to coordinate internal and external meetings/events, including staff meetings, executive briefings, team meetings, patient advocacy etc.
• Assist with food orders, meeting needs, agenda support, and note-taking
• Proactively manage calendar requests and conflicts
• Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants
• Handle all travel (flight, hotel, car) arrangements for domestic and international travel
• Expense management duties, which include submitting expense reports and receipts in a timely manner
• Budget Management, Vendor Management, and Coupa Support
• Provide onboarding support for new hires within the team and be a point of contact for new hire
• Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
• Project work as needed to support each team’s goals
• Support for cardiovascular patient advocacy team:
  • Meeting planning (i.e. Summit, fireside chats with patients), department finance processing (all POs and invoices), grants/sponsorship finances, patient reimbursements
  • End to end grants management (Cybergrants, process all incoming grant requests, sponsorship coordination), MSAs & contracting

No matter your role at BridgeBio, successful team members are:

• Patient Champions, who put patients first and uphold strict ethical standards
• Entrepreneurial Operators, who drive toward practical solutions and have an ownership mindset
• Truth Seekers, who are detailed, rational, and humble problem solvers
• Individuals Who Inspire Excellence in themselves and those around them
• High-quality executors, who execute against goals and milestones with quality, precision, and speed

 

Where You'll Work

This is a hybrid role and requires in-office collaboration 3-4x per week in our San Francisco Office.

 

Who You Are

• 8+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude, and approach
• Able to multi-task and juggle multiple calendars, teams, and requests
• Ability to drive schedules and agendas with a more profound understanding of the context
• Strong teamwork and interpersonal s