Lead Immunization Coordinator (66953)

Department: Medical

Position: Lead Immunization Coordinator

Employee Category: Non-Exempt

Reporting Relationship: Immunization Manager

Character Qualities:

• Availability - Making my schedule and priorities secondary to the needs of those I serve.
• Dependability - Fulfilling what I consented to do, even if it means unexpected sacrifice.
• Initiative - Recognizing and doing what needs to be done before I am asked to do it.

• Enthusiasm - Expressing my joy in each task as I give it my best effort.
• Patience - Accepting a difficult situation without giving a deadline to remove it.
• Punctuality - Showing esteem for others by doing the right thing at the right time.

Position Summary:

Under the direction of the Immunization Manager, the Lead Immunization Coordinator acts as a float immunization coordinator to monitor the organization’s immunization inventory, immunization orders, administers vaccines to patients and completes data entry at any assigned Variety Care clinic. The Lead Immunization Coordinator assists with patient examinations, pre-visit questions, treatments and procedures as directed by the Provider, while maintaining an efficient flow of patients through the clinic. The Lead Immunization coordinator acts as a resource for immunization coordinators including orientation, routine education, and quality assurance.

Primary Duties and Responsibilities: 

1. Greets and welcomes patients.  Escorts patient to the appropriate location for pre-examination information gathering.
2. Administers medications and injections under provider’s directions and documents in EMR.
3. Administers immunizations under Provider’s direction, including providing Vaccine Information Statement (VIS) and follow-up. Updates vaccine information in patient’s EMR accurately and ensures documentation transfers to the Oklahoma State Immunization Information system (OSIIS) utilizing HL7. Understands HL7 and ensures it’s accuracy.
4. Orders, receives, organizes, and monitors vaccines from the Oklahoma State Department of Health (OSDH) and clinic pharmacies.
5. Maintains an electronic record on the stock of vaccines and records each immunization given.  
6. Verifies immunizations needed according to the Oklahoma State Immunization Information System (OSIIS), the patient’s shot record, and the provider.
7. Utilizes the electronic vaccine storage system to pull vaccines, interpret temperature reading, monitor dispenses, run reports, and ensure inventory accuracy.
8. Keeps work area clean and orderly.  Exhibits professional manners in dress and work habits.
9. Perform daily temperature checks and compiling monthly temperature logs while ensuring temperatures are within acceptable ranges. 
10. Provides training and support for immunization staff and clinic staff. Ability to precept.
11. Assist clinics in maintaining compliance with State regulations.
12. Monitors and aids in meeting immunization quality measures.