Asset Coordinator II (HYBRID-3 DAYS/WEEK, CHEVY CHASE, MD)

SUMMARY:

We are seeking an Asset Coordinator II to join our GEICO Procurement Team. Key responsibility include- procuring Information Technology (IT) equipment and supports effective equipment life cycle and financial management of equipment approved for purchase.

RESPONSIBILITIES:

• Responsible for the timely and accurate payment of IT hardware, software, telecom, and services of leased, purchased, and capitalized products, property tax, freight tax, and/or sales tax invoices. Contact vendors to resolve billing discrepancies.  Processes supplier invoices to facilitate payment. Handles the location report and quarterly bill for leased assets under purview.

• Prepares and processes purchase and lease orders for IT assets, within established service level agreements, for requests resulting from the IT procurement system.

• Reviews product pricing and availability with multiple vendors to ensure GEICO consistently obtains the most competitive terms. analyzes vendor quotes. recommends suppliers with whom orders are to be placed.

• Demonstrate effective communication to customers through a variety of methods, including but not limited to email, WebEx, and phone calls. Questions should be addressed in a timely manner with thorough response. Cross training with the team to ensure coverage during quarter ends and PTO. Communicate any impediments to management and USE the escalation process to drive tasks to completion.

QUALIFICATIONS:

• Remedy Ordering Process – place, cancel, check status, receipts

• Remedy Asset – search, add, update, and modify configuration items

• Workday Financials – invoicing, supplier name change, PO balance, payment status

• Workday Asset –understanding of new workflow and processes and ability to articulate roadblocks or recommend process changes during design and testing

• Procurement Process – knowledge of our process and ability to independently communicate steps with stakeholders

• Microsoft Office – Excel, Word, Power Point to create, edit, and modify documents

• WebEx – ability to join meetings and share desktop and camera

• Advises associates on utilization of the overall IT Asset Management Program by explaining best practices and answering questions.

• Obtain certifications of acceptance.  Conducts asset check against invoice for purchased and leased items to ensure leasing company’s asset tracking is synchronized with GEICO’s asset tracking.

• Obtains leasing paperwork and prepares DocuSign package to include justification memo, signature pages, calculation spreadsheet, and supporting documentation.  analyzes paperwork for accuracy against established lease agreement awarded for the period.

LOCATION:

• Hybrid – 3 days/week

  • Chevy Chase, MD preferred

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At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

 

Benefits:

As an Associate, you’ll enjoy our Total Rewards Program* to help secure your financial future and preserve your health and well-being, including:

• Premier Medical, Dental and Vision Insurance with no waiting period**
• Paid Vacation, Sick and Parental Leave
• 401(k) Plan
• Tuition Reimbursement
• Paid Training and Licensures

*Benefits may be different by location.  Benefit eligibility requirements vary and may include length of service.

**Coverage begins on the date of hire. Must enroll in New Hire Benefits within 30 days of the date of hire for coverage to take effect.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosp