Lab Office Administrator

The Cystic Fibrosis Foundation is a leading healthcare nonprofit organization like no other. For decades, we have been taking major steps and pioneering new ways to advance the mission to find a cure for cystic fibrosis and to provide all people with CF the opportunity to lead long, fulfilling lives by funding research and drug development, partnering with the CF community, and advancing high-quality, specialized care.

We are the global leader in the search for a cure for cystic fibrosis and nearly every CF drug and therapy available today was made possible because of CF Foundation support. We did this not only for the close to 40,000 people living in the U.S. with CF – and the estimated 105,000 people worldwide – but for the people with CF and families who have worked tirelessly to support the mission.

These achievements have required dedication and unwavering commitment from a talented team of CF Foundation employees. We promote an environment that attracts -- and retains -- a diverse group of talented people who are passionate about eradicating this disease . Join us and you will join an amazing team, devoted to our community, and our mission.

Position Description

The Cystic Fibrosis Foundation (CF Foundation) and its employees embrace their commitment to its core values.  These core values are the pillars on which the CF Foundation stand and will continue to sustain us as we move forward.

• Keep sight of what really matters:  Our decisions are based on what is best for people with cystic fibrosis and their families.

• Aspire for excellence in all we do:  We take pride in our work. We are committed to continuous learning and improvement.

• Stronger together:  We collaborate and work together so that we can learn more and achieve more.

• Innovate with courage:  We embrace challenges. We reach beyond boundaries in pursuit of our vision.

• Care about our people:  We deeply care about each other and all who support our shared mission. We listen with respect. We support one another.

We are a nonprofit, donor-supported organization that has raised and invested billions of dollars to help develop cystic fibrosis therapies that have changed the lives of people with this disease.  Nearly every CF medicine available today was made possible because of Foundation support.

POSITION SUMMARY:

The Lab Operations Administrator is a proactive problem-solver with strong organizational skills, dedicated to ensuring the smooth operation of non-experimental tasks and activities. This role allows scientists to concentrate on their research by managing administrative and operational duties. The person in this position collaborates with all Lab staff members and liaises with other departments across the Foundation, effectively representing the Lab.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Buyer and/or requisitioner for supplies and materials ordered by Lab staff. Utilizing the established Workday financial platform and approval process, this role ensures timely and accurate procurement of necessary items.

• Use good judgement when suggesting and selecting items for purchase.

• Expert user of Workday financial platform and primary contact for issues and resolutions between Lab and Accounts Payable to ensure compliance with financial and audit procedures.

• Coordinate and plan meetings and events, including travel arrangements, scheduling, and meal planning. Responsibilities include maintaining, setting up, and stocking breakrooms at the Lab. Additionally, research, plan, and host internal and external meetings to secure the best prices, selection, and timing to meet attendees' needs and interests. Serve as the Lab's event planner.

• Provide excellent administrative assistance to the Senior Vice President, Drug Discovery (Lab Head) and Director II, Facilities and Operations.

• Provide logistic support to all Lab staff including order placement, vendor relations, travel assistance and training on corporate procurement and expense platforms for smooth running of all non-laboratory activities.

• Prepares and tracks outgoing shipments via express couriers (UPS, FEDEX).

• Provide backup support for the Operations Lab Manager's receiving responsibilities during their absence.

• Other operational responsibilities as identified.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Bachelor's degree or equivalent years of relevant experience required.

• Minimum of 3-5 years of relevant work experience in procurement or administration.