Facilities Systems Admin

 

Work Your Magic with us!  

 

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.  

 

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US. 

 

Your Role:

MilliporeSigma in Carlsbad, CA is seeking a Facility Systems Administrator.  This person will report to the Facilities Operations Manager and will work closely with the facilities, maintenance, and engineering teams to support all facilities activities. In meeting these goals, the Facilities Admin will ensure that projects are performed on schedule and in a prompt and efficient manner.

Responsibilities:

• Be the first point of contact for internal and external customers seeking support and information from the facilities department. 
• Provide administrative support to the maintenance, engineering, and facilities teams.
• Manage office functions as the system administrator for the facilities department’s Computer Maintenance Management System (CMMS), work order/coordination, service history database management, daily office operations, coordination of budgeting/accounting systems maintaining office records, and providing general support services.
  • Schedule and coordinate internal and external building safety inspections
  • Perform safety inspections (safety showers and fire extinguishers)
  • Perform general facilities repairs (bulb replacement, desk install, wall mounting etc…)
  • Support the management of the CMMS/Blue Mountain Ram system, including entering system data, and providing overall system administration
  • Assist with the implementation or revisions of the department’s CMMS
  • Schedule and coordinate routine alarm and security system tests
  • Independently maintain and update administrative policies and procedures as needed
  • Establish, maintain, and organize the department's equipment files/records
  • Create Facilities and Equipment metrics
• Prioritize time-sensitive repair work orders and communicate conditions which compromise on time completion or restrict machinery operability.
• Manage and coordinate projects in support and under the direction of the Facilities Operations Manager. 
• Manage outside contractors in support of the facilities department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.
  • Oversee and verify contractors have gone through vendor & EHS approved supplier/vendor/contractor.

 

This position may include travel as needed between sites to attend professional conferences and train new employees.

 

The shift may include extended hours to accommodate a change in shift priorities.

 

Physical attributes:

• Adjusting, moving, and lifting objects up to 25 pounds
• Utilizing gowning procedure before entering cleanroom environment
• Working inside or outdoors in ranging temperatures

  

Who You Are:
Basic Qualifications: 

• High School diploma or GED
• 1+ years of experience in a facilities position or environment

 

Preferred Qualifications: 

• 4+ years of Facilities and Equipment Management experience
• Ability to manage a CMMS system
• Proficiency with CMMS software, such as Blue Mountain Ram
• Excellent verbal and written communication skills
• Experience in Outlook, Word, Excel, Power Point
• Previous experience in a GMP environment
• Ability to handle multiple tasks, prioritize assignments and to communicate and respond effectively

 

Pay Range for this position - $44,800 - $104,400

Our ranges incorporate all levels and career types available within this specific role, and are derived from relevant industry market data.  Should we decide to make an offer, we will consider several factors, including but not limited to your location, skills, experience, career level, and other job-related factors.  This role may offer the following benefits: medical, vision, and dental insurance; life insurance; disability insurance; a 401(k) matching program; paid time off; and paid holidays; among other employee benefits. This role may also be eligible for short-term or long-term incentive compensation, including, but not