Executive Assistant to President & C-Suite

Job DetailsJob Location: Huston-Tillotson University - AUSTIN, TX 78702Position Type: Full TimeSalary Range: $60,000.00 Salary/yearPOSITION SUMMARY

We are seeking an Executive Assistant to support the President and C-Suite executives.  Candidates should be able to provide high-quality administrative assistance to top-C-level executives.  The Executive Assistant's main duties include scheduling meetings, making travel arrangements, organizing daily calendars, and general administrative duties associated with running this desk. To be successful in this role, you should be proactive, meet deadlines, communicate effectively, and give utmost attention to detail. Ideal candidates also have at least five years of previous experience in similar functions and are familiar with office management technologies including MS Office Suite.         

TASKS & RESPONSIBILITIES

Provide superior calendar management and act as a liaison for the executive team member
Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day activities
Arrange and handle all logistics for executive meetings and events: schedule meetings, draft agendas, develop, compile, and distribute presentation materials
Assist with special projects - designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties, composing and preparing correspondence, maintaining contact lists, making travel arrangements, and completing expense reports
Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect executive team's style and organization policy
Work closely with the executive team to keep them well informed of upcoming commitments and responsibilities and appropriate follow-up
Anticipate executive team's needs in advance of meetings, conferences, etc.
Coordinate all Executive Team meetings and assist with staff meetings and events as needed
Manage all aspects of the organization’s office services
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization

Qualifications
Bachelor's degree required
Five (5) years of executive support experience, including supporting C-level executives

KNOWLEDGE, SKILLS, & ABILITIES

Strong verbal, written communication, and organizational skills
High degree of professionalism in dealing with diverse groups of people
Ability to complete a high volume of tasks and projects with little or no guidance
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
Able to maintain a high level of integrity and discretion in handling confidential information
Excellent judgement and commitment to collaborative work
Self-starter who embraces technology
Ability to multi-task and distribute efforts appropriately among tasks, manage competing deadlines, handle frequent interruptions, and maintain a high level of productivity
Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials
Willingness to take on additional tasks to keep things on track - comfort in a start-up environment

SUPERVISION 

This position reports to the President & CEO in collaboration with C-Suite. 

SALARY RANGE

$60,000 Annually, plus benefits!
 

POSITION STATUS
 

Full-time, In-person

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.