Executive Assistant

At Near, we help top talent in Latin America  find remote roles with US companies. Our mission is to create better lives by fostering a remote work culture that transcends borders.

Overview:

Our client, a US-based digital marketing compant, is looking for a diligent and adaptive Virtual Executive Assistant to support their Founder, who is actively involved in managing multiple businesses. This role demands strong communication, organization, and multitasking skills to handle a variety of responsibilities ranging from email management to travel planning and operational oversight.

Responsibilities:

1. Email Management: Triage, categorize, and respond to emails on behalf of the Founder, ensuring all critical communication is addressed promptly across multiple businesses.

2. Calendar Management: Coordinate schedules, appointments, meetings, and events across various business entities, ensuring the Founder's time is efficiently allocated and scheduling conflicts are minimized.

3. Travel Planning: Organize complex travel arrangements, including flights, accommodations, and transportation; develop comprehensive itineraries that account for multiple business engagements and manage any last-minute changes.

4. Task Management: Oversee and manage administrative tasks across different businesses, allowing the Founder to focus on strategic initiatives. This includes research, data entry, and tracking project progress.

5. Document Preparation: Assist in the creation, editing, and distribution of internal and external documents, such as reports, presentations, and briefs for multiple businesses.

6. Research: Conduct comprehensive research on various topics as required by the Founder, providing summaries, insights, and actionable recommendations.

7. Project Execution: Take ownership of certain projects or tasks as assigned by the Founder, ensuring they are executed accurately, timely, and to completion.

8. Communication: Act as a liaison between the Founder and internal teams, external partners, and stakeholders across different businesses. Handle sensitive and confidential information with utmost discretion.

9. Daily Operations: Support the day-to-day operations of multiple businesses, including assisting with financial tasks, procurement, HR-related activities, and more.

Requirements:

• Proven experience as an executive assistant, preferably in a role where the executive oversees multiple businesses or projects.

• Proficiency in MS Office suite and other administrative tools.

• High school diploma; bachelor's degree in business administration or related field preferred.

• Ability to prioritize a diverse workload effectively.

• Ability to meet deadlines in a fast-paced, quickly changing environment.

• Proactive approach to problem-solving with robust decision-making skills.

• Exceptional verbal and written communication skills.

Benefits:

• Competitive salary in USD

• Work fully remotely

• Local holidays + 10 days PTO

• Growth opportunities & upward mobility

• You'll learn a lot about marketing, data, and related fields