Clinical Trial Budget/Contract Manager

Department

BSD OCR – CTFG - Group B

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine. The mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

The Clinical Trials/Contracts Manager will facilitate the development and initiation of clinical trials within the Biological Sciences Division Clinical Trial Financial Group.

This position will have primary accountability to the Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing leadership to the BSD clinical research enterprise and driving excellence and process improvement initiatives across clinical departments.

Responsibilities

• Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.

• Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.

• Read and interpret clinical trial study documents including Protocol, Budget, Contract Informed Consent, and Laboratory Manual.

• Facilitate timely execution of agreements.

• Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.

• Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.

• Ensures document harmonization and compliance and facilitates timely execution of agreements.

• Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.

• Monitors processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.

• Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.

• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting.

• Responsible for all data entry and preparation of grant reports and tend analysis.

• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

​Experience:

• 2 years administrative experience in student affairs administration.

Preferred Competencies

• Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.

• Ability to effectively communicate with faculty, graduate students and various adminis