Sr. People Coordinator

Company Description

Visa is a world leader in digital payments, facilitating more than 215 billion payments transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories each year. Our mission is to connect the world through the most innovative, convenient, reliable and secure payments network, enabling individuals, businesses and economies to thrive.

When you join Visa, you join a culture of purpose and belonging – where your growth is priority, your identity is embraced, and the work you do matters. We believe that economies that include everyone everywhere, uplift everyone everywhere. Your work will have a direct impact on billions of people around the world – helping unlock financial access to enable the future of money movement.

Join Visa: A Network Working for Everyone.

Job Description

The People team is looking for an individual to join us and support our team in the LAC region. The potential candidate will proactively engage with the Human Resource’s team members, vendors, and other internal teams in Visa, coordinating all the administrative work and taking lead in task related to our organization.

The Coordinator will provide overall administrative and operational support to the People team in LAC, ensuring smooth operations of a fast-paced, results-driven team, the potential incumbent will also support in the logistics and operations of key LAC region-wide People initiatives.

Specific responsibilities include,

• Coordinate executive communications, including taking calls, responding to emails and interfacing with our internal clients
• Schedule meetings and appointments, secure rooms and internal spaces for activities
• Book and manage travel logistics and itineraries for the function members
• Prepare and submit expenses as well as track and report budget variances and updates for the team
• Review finance reports to validate that all expenses match correctly and are properly coded.
• Maintain an organize filing system of paper and electronic documents as per Visa’s records and information management program
• Prepare internal and external documents for the team members in support of function operations
• Assure compliance of team members’ initiatives, including contracts, business cases, travel and corporate expenses, as per Visa’s policies
• Review options, requests proposals, secure events and oversee activities that take place internally and off site 
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Partner with peers in other functional areas (e.g., marketing, sales, risk, innovation) and across global/regional teams to execute projects in ways that leverage the breadth and depth of Visa’s resources
• Serve as the Workforce Planning Lead for the region
• Partner with Program and Project Manager for the region to execute People initiatives
• Facilitate monthly internal meetings and events
• Represent the People team at LAC Welcome Onboarding with Regional President
• Responsible for generating analytics for Regional All Staff meetings and People meetings

Incumbents applying for the role should be motivated, organized, self-motivated individuals, with the ability to handle numerous projects concurrently and deliver against pressure.

Qualifications

Basic Qualifications

• Must have a High School diploma or equivalent or relevant work experience

Preferred Qualifications

• 2 or more years of work experience
• Discretion combined with poise and professionalism in all communications
• Must be able to exercise good judgment regarding information which may be confidential
• Must have excellent communications skills both verbal and written in Spanish and English, Portuguese a plus.
• Ability to operate effectively and efficiently in a challenging, fast-paced environment.
• Customer service-focused with ability to work collaboratively with others
• Ability to multi-task and prioritize work with attention to detail.
• Solid planning, organizational and written and verbal communication skills
• Experience using Microsoft products including PowerPoint, Excel, Word and Outlook
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
• Full command of both English and Spanish 

Additional Information

Work Hours: Varies upon the needs of the department.

Travel Requirements: This position requires travel 5-10% of the time.

Mental/Physical Requirements: This position will be performed in an office setting.  The position