Commercial Endorsements  Contracts Administrator

Job Description

Who We Are  

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, licensing, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. 

The  Role 

Based in CAA’s Los Angeles, California office, the Commercial Endorsements Contracts Administrator will work to service the needs of our Commercial Endorsements Department. The Commercial Endorsements team finds opportunities for CAA clients to partner with brands, startups, ad agencies, and other buyers. We make sure that every opportunity, from traditional advertising to digital media, PR, and activations, enhances the client’s personal brand. 

Responsibilities  

• Manage buyer grids - Notating/organizing all deals by buyers Maintain and update templates and boilerplate clauses in contracts using pre-approved language

• Work cross functionally with music/digital departments as well as data team to gather information from other department coordinators to proactively identify and escalate any potential conflicts with endorsement deals, to the appropriate agents and Business Affairs Executives

• Manage fully executed deals – serve as bookkeeper of all FEA; establish tracking database and operational system to record all executed deals and track down missing deal information as needed

• Roster - inserting/deleting current deals of all roster clients 

• Respond promptly to all requests from agents or BA executives to prepare drafts and review agreements using existing templates and customize language as appropriate for each situation. Due to the nature of the work, the individual in this role must have the ability and flexibility to respond to urgent contract requests outside of regular business hours, including on evenings and weekends, when needed

• Spend about 20% of time providing general administrative support to the commercial endorsement executives (preparing expen