Natural Resources Program Assistant

Location: Washington, DC Remote Work: No Clearance: Secret   Work Status: Full-Time Travel Requirements: This position is not expected to travel on a regular basis.

ATSG is actively seeking candidates for a potential upcoming contract. This position is contingent upon award, and hiring decisions will be finalized once the contract is granted.

Position Description

The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President’s principal foreign policy advisor. The Department of State’s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world.

The Bureau of International Narcotics and Law Enforcement Affairs (INL) keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL’s Office of Aviation and Cross Border Programs (INL/ACB) leads the Bureau’s cross-border and cross-regional program management in the areas of aviation, counternarcotics, natural resource crimes, illicit finance and complex criminal investigations, and the International Law Enforcement Academies (ILEA). INL/ACB is responsible for working on these issues with various counterparts across the Department of State and within the U.S. interagency, including the White House, Department of Justice, the Drug Enforcement Administration, the Department of Homeland Security, U.S. Customs and Border Protection, and the Department of the Treasury

This position is located in INL/ACB and supports the Natural Resource Crimes team. The team’s work focuses on providing capacity building to disrupt criminal networks profiting from the illegal wildlife trade, illegal logging, and other natural resource crimes by: strengthening legislative frameworks; enhancing law enforcement and investigative capabilities; developing prosecutorial and judicial capacity; and supporting cross border law enforcement cooperation. INL works with other U.S. agencies, NGOs, and international organizations to implement these programs.

Duties and Responsibilities

• Provide program management support from Washington, DC for field activities implemented by the NRC team.
• Assist in the coordination of logistics and program administration, especially related to budgets, funding, travel, human rights vetting, monitoring and evaluation.
• Support collection and maintenance of monitoring and evaluation data, ensuring implementers are responsive, providing quality data, and that all data is properly uploaded into INL systems
• Assist with the coordination of program activities with other key stakeholders offices/agencies in Washington, DC and overseas.
• Under supervision of the Branch Chief and/or Program Officers, provide timely and effective communication with embassies and other key stakeholders.
• Maintain master calendar of all training and foreign assistance related activities.
• Assist with tracking spending and obligations for the programs.
• Establish and maintain an accurate Employee Master Time and Attendance Record for each assigned employee on a bi-weekly basis. Ensures that each pay record is supported by appropriate documentation. Advises staff members on time and attendance policies and procedures. Ensures that data is timely and accurately submitted to the National Finance Center. Serves as liaison with the Human Resources Branch staff in resolving time and attendance discrepancies. Locks all Time and Attendance material in an area away from general contact with other employees. Ensures that the COR or Direct Hire has reviewed all timesheets.
• Assist with preparing reports and other documents related to reporting on the funding and activities of the program.
• Schedule meetings, appointments, and conferences in accordance with branch chief or program officer instructions.
• Establish and maintain team records of various types that may be needed or will assist in the efficient operation of the team. Ensure files have all pertinent documents and signatures. Maintain and update file system accurately to enable quick and efficient retrieval of information. Perform file disposition actions accurately and in accordance with established procedures.
• Manage accurate receipt, control, logging, safekeeping, and necessary action on all classified material received.
• Assist with drafting and/or review INL program documents such as statements of work, letters of agreement, interagency agreements, etc. in support of the team.
• Track programmatic documents for clearance through the process to completion, raising any issues to program offic