Campus Facilities Manager - Camden

Company Description

About KIPP TEAM & Family:

KIPP TEAM & Family is our network office that includes support teams - such as Leadership Development, Recruitment, Advocacy, Facilities, Finance, HR and more - dedicated to empowering our schools and ensuring the success of KIPP students throughout New Jersey and Miami. Our schools are part of the nationally recognized “Knowledge Is Power Program” network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. The first KIPP New Jersey school opened in Newark in 2002 and since then our school network has expanded to educate 8,135 students in grades K-12. By 2025, KIPP New Jersey will provide a world-class education to over 10,300 students across fifteen schools in Newark and five in Camden. 

In 2018, we grew our KIPP community in response to a need for high-quality school options for students in Greater Miami’s Urban Core communities. That led to the creation of KIPP Miami, which currently educates more than 1,000 students in four schools, with plans to reach 5,800 students by 2025. By offering highly effective educators with strong bonds to families, more time in school learning, services that support a variety of student needs, and a culture focused on achievement, our students in New Jersey and Miami are on the path to and through college, career, and choice-filled lives. 

Job Description

Here's what you need to know:

The Campus Facility Manager is responsible for maintaining a clean, safe, beautiful facility by ensuring daily cleanliness expectations are met and all inspections and project milestones are achieved.

Here's what you'll be doing:

• 100% of buildings are safe. 

• 100% of buildings are operational. 

• 100% of yearly state and local compliance deadlines are met 

• Facilities tickets are updated within 24 hours of submission.

• Achieve a 3.0 or higher average annual score on Ops EKG based on network priorities. 

• Achieve 85% or higher on the Spring TNTP Insight Survey question: My school building is clean and well maintained

Essential Duties & Responsibilities: 

• Daily cleaning of all school-used interior and exterior spaces and property in accordance to regional standards and industry best practices. 
• Utilize work order system for PM and compliance tasks (School Dude or equivalent). 
• Respond to student accidents, spills, and urgent needs. 
• Daily inspection of buildings and grounds to note conditions and see that needed work is done in a timely fashion. 
• Maintain working knowledge of problems, procedures, and operations involved in inspecting, analyzing, and planning building and ground maintenance and heating and ventilating work to be done. Manage lunchroom set up and clean-up for lunch periods and events as required. 
• Maintain and update work order ticketing system daily 
• Manage special projects related to building maintenance and upkeep. 
• Ability to proactively implement preventative maintenance plans and report any issues to DSO and Facilities Manager. 
• Create and manage schedules for small capital and preventative maintenance projects. These projects can include painting, installation of electrical outlets, boiler repair work, or small interior fit-out projects. Manage work order system for PM and compliance tasks (School Dude or equivalent). 

Safety & Compliance 

• Schedule and execute all yearly inspections pertaining to facility systems including fire alarm, fire extinguishers, fire suppression, mechanical systems, elevator Inspection, burglar alarm permit etc. Maintain the building’s Life Safety systems including state and local permitting. 
• First point of contact for response to building alarms. 
• Review security camera footage as needed for facilities related issues. 
• Builds and supports relationships with city-wide inspectors. Supports SFM1s with enrollment/updates of certificates as supports are needed. 
• Has full knowledge of all building systems for safety/security - fire, burglar etc. Can clear alarms and reset after drills. 

Vendor Management: 

• Manage all facility related vendors and report any issues to DSO 
• Monitor the quality of the work performed by the evening cleaning company every day. Supports DSO with leading the quoting process and ensuring invoices are processed in a timely manner. Able to accept and coordinate deliveries of school supplies and equipment. 
• Handle any escalated issues with vendors as needed with minimal involvement from the DSO. Oversee school based vendor payments via an online payment portal including PO creation