Administrative Assistant, Manchester Operations (Onsite)

Date Posted:

2024-08-15

Country:

United States of America

Location:

HIA36: Manchester, IA 901 South 10th St , Manchester, IA, 52057-2014 USA

Position Role Type:

Onsite

We are seeking an Administrative Assistant to join our team in Manchester, IA. As an Administrative Assistant, you’ll support multiple leaders and demonstrate a keen ability to think critically and problem-solve in a fast-paced environment. Here, you’re an extension of your leader, complementing their work style while upholding Collins’s values and demonstrating poise, professionalism, and leadership.

This position provides complex administrative support relative to the day-to-day work of Operations leaders. The successful candidate will work in a confidential, closely connected, and highly responsive manner with leadership. The position available is an onsite role in Manchester, Iowa.

What You Will Do

• Schedule meetings/conference rooms, arrange domestic and international travel, prepare expense reports, and maintain department calendars

• Assist with calendar management by making priority decisions to resolve schedule conflicts, monitor email communication and highlight urgent matters requiring attention, prepare activity reports, and assist with leadership engagement opportunities

• Serve as the focal point for coordinating internal and customer meetings, managing all meeting logistics, catering, set up/ take down and site clearance

• Collaborate with other administrative assistants to share knowledge and schedule activities across the business

• Proofread presentation content to ensure proper spelling, punctuation, and grammar usage; may perform minor document revisions to enhance clarity and formatting

• Establish, maintain, and revise departmental files and readily identifiable control files for matters in progress

• Create and administer directorate Teams / SharePoint sites

• Receive and prioritize telephone calls, business visitors, and incoming mail. Route mail and inquiries to proper personnel

• Plan morale events, track and maintain directorate budgets, and assist leaders in determining budget requirements

• May prepare materials for organization level meetings, All Hands meetings, and Skip Levels

• Interface with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion

• Maintain office supplies, including tracking, ordering, and organizing

• Assist in tasks associated with hiring and onboarding of new employees

• Perform other duties as requested by leadership, including special projects as assigned

Qualifications You Must Have 

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 2 years of relevant experience U.S. Person (U.S. citizen, permanent resident, or granted refugee or asylee status) as defined here:

• https://www.ecfr.gov/current/title-22/chapter-I/subchapter-M/part-120/subpart-C/section-120.62

• Previous experience in administrative and/or customer service role required

Qualifications We Prefer

• Time management skills / ability to effectively prioritize work

• Experience with O365 suite

• High-level problem-solving skills and attention to detail

• Self-starter, able to work independently

• Enjoy working collaboratively as part of a team and able to work well with others

• Experience with Concur travel and expense system

What We Offer:

Some of our competitive benefits package includes:   

• Medical, dental, and vision insurance  

• Three weeks of vacation for newly hired employees  

• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option  

• Tuition reimbursement program 

• Student Loan Repayment Program