Academic Services Administrator

Dept Number/Name: 210100 – College of Engineering – Dean’s Office

Location: USF Tampa campus

Salary Plan: Administration

Job Code/Title: 1108 / Academic Services Administrator

Hiring Salary/Salary Range: Commensurate based on experience

 

Organizational Summary: 

The mission of the College of Engineering at the University of South Florida is to profoundly shape and impact lives through the steadfast pursuit of world-class engineering research, education, and innovation.

Established in 1964 and led by Dean Levi Thompson, the College of Engineering at the University of South Florida is ranked #56 among public institutions (#89 overall) by U.S. News & World Report’s 2025-2026 engineering graduate school rankings.

The college serves more than 3,500 students, offering seven bachelor’s programs, which are ABET-accredited, as well as nine master’s and seven doctoral degrees. The college is actively engaged in local and global research activities with $46.9 million in research expenditures for the fiscal year 2024-2025. The college has 12 major research centers and institutes and is actively engaged in local and global research activities focused on sustainability, biomedical engineering, computing technology and transportation.

Position Summary:

The Academic Services Administrator (ASA) position is responsible for the administration of academic services at the College of Engineering – Dean’s Office. This position will work, lead, and manage various functions in the area of academic activities related to the planning, recruitment, marketing, and data assessment for the College of Engineering. This position will also serve as a point of contact for incoming visitors to the Dean's Suite, especially when such inquiries are related to college's affairs.

This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification.

• Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program.
• Fulfill department or unit responsibilities for admissions recruitment and program marketing.
• Supervise administrative staff supporting the academic program to fulfill program support requirements.
• Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews.
• Write reports and prepare presentations about the academic program, instructional activity, program planning, etc.
• Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction.
• Coordinate the submission and development process for new course offerings, new programs, and program revisions.
• Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups.
• Coordinate the recruitment and credentialing of adjunct faculty.
• Prepare materials and assessments for posting via online web pages.
• Schedule Graduate Assistants, Inte