Accounts Payable Coordinator

Description

The Accounts Payable Coordinator is responsible for managing a variety of accounting and bookkeeping processes and transactions. This includes running accounting software programs to process accounts payable transactions.

This position will report to the Controller and is an on-site position located at the Planet Aid Cooperate office in Milford, MA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage Accounts Payable flow for multiple business units. Including reviewing and coding invoices, submitting invoices for approval, then electronically filing them for payment
• Work with staff to resolve issues related to accounts payable invoices and acquire the required approvals
• Contact vendors to resolve any invoice discrepancies and provide payment details
• Review and reconciling invoices to prepare for weekly disbursement
• Reconcile vendor accounts
• Manage and organize multiple email accounts
• Support the annual audit as needed
• Act as backup for Accounts Receivable and credit card program
• Assist the department with special projects and implementation initiatives
• Verify W-9s on the IRS/SAM.gov websites for all new vendors and site hosts.
• Manage all state reporting filing requirements
• Complete all state unclaimed property filing requirements
• Other duties as assigned

Planet Aid offers a wide variety of benefits, programs and services. Benefits include, but are not limited to, medical, dental, vision, disability, 401(k), paid holidays, paid sick days, and vacations.

Requirements

EDUCATION and/or EXPERIENCE:

Associate’s Degree and a minimum of 3 years of proven experience in an accounting support role, preferably in accounts payable. Additional experience will be considered in lieu of education.

COMMUNICATION: Excellent communication (verbal and written), interpersonal skills, and the ability to work effectively with, and at, all levels throughout the organization. English fluency is required.

OTHER SKILLS and ABILITIES:

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Excellent attention to detail and accuracy in paperwork and accounts payable processing.
• Proficiency in using office software, including MS Office (Word, Excel, PowerPoint), email clients, corporate credit card processing, and accounting systems.
• Strong written and verbal communication skills, with the ability to communicate professionally and effectively with internal and external stakeholders.
• NetSuite and invoice processing experience strongly preferred.
• Strong ethical conduct and commitment to maintaining confidentiality of sensitive information.

WORK ENVIRONMENT:

This position will be housed on-site in the Planet Aid corporate office in Milford, MA, and will not be a remote or hybrid position.

Planet Aid’s mission is to inform, mobilize, and inspire individuals and communities to work together to bring about worldwide environmental and social progress. Planet Aid recognizes that the Earth's resources are finite and that good stewardship is essential for the well-being of current and future generations. The projects we support thus aim to protect the environment, reduce waste, and increase the efficient use of vital resources.

Planet Aid is an equal-opportunity employer. All qualified applicants will receive consideration for employment, without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.