About Vantage Data Centers

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

This role can be based in our US location: Ashburn, VA in alignment with our flexible work policy. (3 days on site required, 2 days flexible).

Vantage is seeking a thorough, initiative-driven, and quick-learning Executive Assistant who provides comprehensive administrative support to North American Executives and other members of the Executive Leadership team as needed! This role is focused on enhancing the efficiency and effectiveness of the team by reviewing, prioritizing, and delegating a wide variety of sophisticated and confidential requests. The ideal candidate will be an efficient, upbeat, and diligent problem solver who is comfortable working with collaborators, including the Board of Directors. The Executive Assistant will be responsible for leading high-level projects, coordinating travel, organizing meetings, and supporting various logistical and administrative tasks. Integrity, objectivity, promptness, and strong customer service skills are crucial for success in this fast-paced environment.

Essential Job Functions

Administrative Support:

• Provide daily management and administrative support for the Executive Team.

• Use discretion, judgment, and interpersonal knowledge to facilitate the executive's activities and handle confidential information.

Travel and Schedule Coordination:

• Coordinate and lead executive travel arrangements, including booking flights, hotels, and ground transportation.

• Handle executive schedules and calendars, ensuring efficient time management and prioritization of tasks.

• Manage conference room bookings, including meal ordering when appropriate.

Meeting and Event Planning:

• Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.

• Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.

Expense Reporting and Project Management:

• Prepare and process expense reports for the executive team.

• Lead projects independently, requiring discretion and decision-making without close supervision.

Reporting and Presentation Preparation:

• Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.

• Summarize, prioritize, and research information in a concise and usable format for executive review.

Customer Service and Collaboration:

• Project a positive, confident demeanor with strong customer service skills.

• Collaborate with a wide range of internal and external customers, from the Board of Directors to various department teams.

Additional Duties:

• Handle additional duties as assigned by Management.

• Provide access and support for visitors and customers, ensuring a positive experience.

Job Requirements

Education:

• Bachelor's Degree in Office Administration, similar field, or equivalent experience is preferred.

• Notary Public preferred, not required

Experience:

• 4+ years of experience in an administrative, organizational, or other meticulous function, as an Office Manager or Executive Assistant

Skills:

• Strong organizational and project management skills.

• Highly organized, energetic and a fast learner.

• Experience maintaining confidential information.

• Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking.

• Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools.

• Experience with Outlook calendaring is required.

• Experience with SharePoint is a plus.

• Experience with a Global Trave