Jobs and Careers

Shipping and Receiving Coordinator (Part-Time)

United Statespart_timeVerifiedPosted 2 Dec 2025

💰 $51,000/yr($46,000/yr – $51,000/yr)

About the role

Intellisense Systems, Inc. is a privately held company with a proven track record of developing and deploying innovative products that successfully operate in the most extreme environments.  We are a fast-growing Southern California technology innovator that solves tough, mission-critical challenges for our customers in the aerospace, defense, and commercial markets.  We design, develop, and manufacture advanced products for ground, maritime, and airborne applications.

We’re seeking a motivated Part-Time Shipping and Receiving Coordinator. You will support our fast-paced Shipping and Receiving Department in meeting daily customer demands by working independently to ship customer orders on time and provide outstanding service. You are responsible for coordination and administration of Government Property provided to Intellisense Systems to support contract performance.

This position is part-time and scheduled for 20 hours per week.

Responsibilities:

Package and process daily shipments within time constraints.
- Run required reports and send out shipment notifications daily.
- Maintain Shipping log daily.
Receive inbound material into system of record and quality data base.
- Issue material as needed and send receipt notifications as required.
- Maintain Receiving log daily.
Compare identifying information and counts, weighs, or measures items of incoming and outgoing shipments to verify information against Bills of Lading, Invoices, Purchase Orders, or other records. Attention to detail is critical.
Generate contractually required shipping and receiving documentation for all shipments (Packing Lists, Receiving Reports, Commercial Invoices) using military or customer portals.
Maintain awareness of small pack carrier changes, applicable regulations, customer shipping requirements, freight forwarders and carriers utilized.
Review and follow up on shipping agreements, discounts, claims and carrier issues. Generate LTL quotes and freight for vendors.
Organize finished goods and perform physical counts as needed. Manage and account for packaging materials, replenish as needed to support shipments.
Assist with various material management and government property projects as time permits.
Generate Export and Import International shipping documents. Reconcile freight Invoices.
Assist with government property control system in compliance with government property regulations.
- Coordinate receiving, identification, inventory, disposition, shipment, and disposal as required per contract.
- Work with Contracts Management to generate administrative reports documenting material transactions as needed
Work with Contracts Management to identify specific contract requirements related to shipping and government property administration. Communicate with Supply Chain Team and support Production, Engineering and Business Development.
Other duties as assigned.

Requirements:

High School Diploma. Some college/vocational coursework preferred.
2–4 years’ experience performing shipping and receiving tasks required to meet organizational goals and customer expectations.
- Some shipping experience preferred with UPS, USPS, Fed Ex, DHL, LTL in a military or defense contractor environment.
Follow policies and procedures in the Intellisense Systems Quality Assurance Manual and follow applicable shipping and receiving procedures.
Some packaging knowledge needed to make decisions on box size and protective packaging with lowest cost and best performance.
Data entry and Microsoft Office Sui