Administrative Specialist - Operating Permits

The work we do matters!

Hiring Agency:

Environment and Energy - Agency 84

Location:

Lincoln, NE

Hiring Rate:

$18.811

Job Posting:

JR2025-00012875 Administrative Specialist - Operating Permits (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

02-11-2025

Job Description:

Under limited supervision, assists the Air Quality Construction Permit Team (CP), Air Quality Operating Permit Team (OP)) and Waste Construction Permit Team (WC) by reviewing and processing incoming and outgoing documents. Retrieves/references information for users. Maintains logs and indexes to provide status of information and accurate retrieval. Provides customer service to the public and agency staff including assisting teammates respond to public requests.

 

Job Duties: 

• Receives incoming mail and/or documents from Records Department and routes them to appropriate staff. 
• Assigns an application tracking number for all incoming applications, then updates information in IIS and on appropriate CP, OP and WC tracking systems and reviews each application for administrative completeness. 
• Maintains IIS and CP, OP and WC tracking systems and ensuring each is up to date. 
• Reviews all draft permit documents prior to public comment for grammatical errors and formatting, then prepares draft documents for public comment. 
• Prepares final permit documents for Environmental Manager’s review and signature, then emails/mails signed permit documents to the permitted facility.
• Provides relief for the agency’s primary receptionist. Answers and directs incoming phone calls on agency’s primary phone lines. Provides information and communicates messages.
• Reviews work activities and recommends potential procedure changes that may improve operational effectiveness.

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Are you passionate about preserving, enhancing, and protecting Nebraska’s environment?  If so, please consider a career with the State of Nebraska at the Department of Environment and Energy (NDEE).  At NDEE, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Nebraska’s air, land, water, and efficient renewable energy use.  Some of the things you can look forward to as an employee of NDEE:

• A modern new building in Fallbrook with free onsite parking
• Easily accessible from I-80
• Wide variety and availability of career advancement as one of the largest and most diverse employers in the State
• Flexible work schedules
• Opportunity to be part of meaningful work and make a difference through public service
• Opportunity to work in a productive and creative environment where no two days are ever the same! 
• Training and development based on your career aspirations
• Respected as a valued team member

What You Will Do

• As a member of the CP, OP and WC teams, the administrative support you will provide by receiving incoming mail, sending outgoing mail, public noticing documents, entering vital data, maintaining records, and communicating with the public will ensure that NDEE continues to protect Nebraska’s air, water, land, and energy.  Our administrative staff are essential to NDEE’s success, and the agency as a whole will rely on your accuracy, diligence, and integrity.  Come join our team of All Stars!

Competitive Benefits

• The State offers a competitive benefits package, including 12 days of vacation during first year of service (accruals increase with years of service), 12 days of sick leave during first year of service (accruals increase with years of service), and 13 paid holidays per year. Permanent teammate benefits include: • Health Insurance • Dental Insurance • Vision Insurance • WellNebraska Health Plan • Direct Primary Care (DPC) • Mail order Rx (3 month supply) and Specialty Pharmacy program • Virtual Visits and FREE Nurse line 24 hours a day 7 days a week • Employee Assistance Program • Retirement/Investment Plan • Early Retirement Insurance Program (55 and older) • Short-Term and Long-Term Disability • Health Savings Account • Flexible Spending Accounts • Life and AD&D Insurance • Tuition Assistance* • LinkedIn Learning Access to 16,000+ On-Demand Courses • Direct Deposit of Payroll • Nebraska State Employees Credit Union • Deferred Compensation Plan • Paid Holidays • Vacation, Sick, Civil, and Injury Leave • Military Training or Emergency Duty Leave • Teammate Discount Program • Charitable Giving through Payroll Deduction 
• *Coverage is effective the first of the month following 30 days of employment. 

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