Administrative Assistant, Office of Prevention & Education

About the Opportunity

JOB SUMMARY:

The Administrative Assistant at the Office of Prevention and Education at Northeastern (OPEN) will be a member of a collaborative team responsible for prevention, education, and training related to: alcohol and other drugs, sexual violence, sexual health and other wellness-related initiatives for the Northeastern University student community.

RESPONSIBILITIES INCLUDE:

• Providing professional administrative support to the Office of Prevention and Education at Northeastern.
• Supporting the operational function of an office that handles sensitive topics and high-profile network wide initiatives with a professional welcoming manner in all communications (telephone, e-mail, written correspondence) and in-person contact.
• Overseeing a variety of administrative projects and provide administrative support to the office
• Communicating on substantive matters with internal and external constituencies including senior university administrators, faculty, staff, students and parents; organize invoices and support budget reconciliation
• Tracking attendance for major programs and produce reports
• Scheduling and coordinating meetings
• Supporting administrative tasks for major OPEN programs and initiatives, such as bystander intervention education and sexual health programming.

MINIMUM QUALIFICATIONS:

• Bachelor's degree and 1-3 years of administrative experience preferred
• Strong organizational and interpersonal skills
• Ability to communicate professionally and effectively with people at all levels of the organization as well as with external constituents
• Experience working with young adults or college-aged population preferred
• Works exceptionally well with diverse groups, including international populations, those identifying as BIPOC and LGBTQ, and other under-represented populations
• Ability to make decisions independently, to exercise discretion and good judgment in areas of responsibility; a successful candidate will be comfortable taking initiative, but also knows when to ask for help
• Experience in handling confidential materials, and handling sensitive situations in a calm, thoughtful and professional manner
• Strong proofreading, attention to detail, and follow-through skills
• Proficient in Microsoft Office Suite—especially Excel, Word, PowerPoint, Teams, and Outlook; familiarity with Salesforce, WordPress, Qualtrics and Canva preferred; must be able to learn new applications and independently troubleshoot.

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.  

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.  

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff.  Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. 

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other  characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.