UNIV - Program Coordinator II - CHP Clinical Admin

Job Description Summary

Directs the clinical education processes for the Division of Physician Assistant Studies (PAS). This includes but is not limited to developing, writing, and presenting training material for students, serving as the liaison between PAS students and site managers, preceptors, and community partners nationwide, and collecting and maintaining all affiliation agreement, site, and preceptor paperwork. Partners with clinical education faculty to coordinate, prepare, create, and evaluate the clinical education component of the PAS program. Ensures the program follows the established timeline for clinical year education.

Creates a structure for clinical education-related support to ensure compliance with programmatic accreditation and university requirements; ensures clinical education faculty/representatives receive the appropriate documentation for each student's rotation assignment; manage internal and external databases for applicable clinical sites to obtain availability for clinical rotations. Provides training, technical support and acts as a liaison, ensuring assigned students can navigate any database required by their clinical site. Ensures data and structure are maintained in an organized fashion by performing systematic audits.

Manages data requests specific to clinical placement and rotation outcomes. Works closely with Division Director and clinical education faculty to ensure all coordination is addressed professionally and on time. The position provides technical advice and training to end users. When necessary, data collection and training manuals are generated for training sessions and other publications.

Manages the collection of site-specific student compliance documentation and submits it on behalf of the PAS division, using outside computer systems as needed. Facilitates information sessions with students throughout enrollment to ensure effective preparation and execution of the clinical year. Responsible for disseminating all surveys, forms, and evaluations to students and clinical instructors.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000228 CHP - PA

Pay Rate Type

Salary

Pay Grade

University-06

Pay Range

46,655.00 - 66,488.00 - 86,321.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Responsibilities

25% Initiates communication with affected students to ensure instructions, timelines and resources are provided in preparation for their upcoming clinical rotations. Monitors student compliance with university and clinical site prerequisites with regards to credentialing for every clinical experience. Maintains compliance data and monitors accuracy for any MUSC as well as non-MUSC clinical site-specific requirements. Ensures clinical site credentialing requirements are accurate and available to students. Ensures effective communication with students, rotation sites/preceptors, clinical education staff and/or faculty by initiating follow-up and resolution of any issues relating to clinical site requirements.

20% Audits and prepares student credentialing packets and ensures each packet is consistent with each clinical site’s stated requirements within their affiliation agreement. Disseminates credentialing documentation to Clinical Instructors and/or community affiliates in an appropriate amount of time before the start of students’ clinical rotation. Ensures accuracy of contact information and that the correspondence is professional in appearance and content. Dissemination is executed according to program and clinical site deadlines. Updates database as contact information and/or requirements are updated by clinical sites. Ensures effective communication with students, rotation sites/preceptors, clinical education faculty/representatives by initiating follow-up and resolution of any issues relating to students’ compliance that arise. Communicates issues directly to the Director of Clinical Education and clinical education faculty. Coordinates the use of external databases required by specific clinical sites for the purpose of students obtaining clearance to start clinical rotations. Proactively communicates with clinical sites to ensure compliance with external procedures. Analyzes reports from multiple databases to ensure the profile for every applicable clinical site includes detailed instructions for students, staff and clinical faculty. Coordinates initial as well as follow up communication with contracted clinical sites using external databases in determining availability is captured in the applicable database. Audits applicable databases on a recurring basis to ensure effectiveness and accura