Executive Assistant to the Police Chief, (A262310-5), 209, Police Administration

Posting number: A262310-5

Department: Police (23)

Division: Police Administration

Job classification: Executive Assistant to the Police Chief, 209

Posting type: Open

Categories: Administration, Law Enforcement

Summary

Revised: 07/02/2026

The Executive Assistant to the Police Chief, is responsible for supervising, coordinating, and overseeing administrative support operations for the Chief of Police, director of a highly complex department. This position acts with a high degree of independent judgement, representing the Office of the Chief of Police in communications, assisting on legal matters and ensuring the Police Chief’s position is effectivity conveyed to city leadership and the community. The role requires a deep understanding of law enforcement, municipal governance, public relations, and legal compliance.

Examples of duties

ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Supervises, directs and evaluates assigned staff.
• Coordinates, administers and supervises procedures, projects, and/or functions of the Office of the Chief of Police operations: monitors same for adherence to prescribed time schedules.
• Develops, prepares, maintains, processes, and supervises the distribution of various reports, records, legal document, etc. that are pertinent to a specific to project and/or the overall planning for the department.
• Applies management techniques and principles to increase workflow, improve communication, reporting procedure; reviews and monitors operating practice of the Office of the Chief of Police to create more effective systems or improve existing ones.
• Oversees the drafting of letters and correspondence; follows up constitutional issues, and coordinates with City departments to find solutions.
• Assisting the Chief of Police in reviewing, writing, filing, preparing correspondence such as letters, memorandums, status reports, resolutions, ordinances, contracts and council communications.  
• Assists in responding to Public Information Act requests involving the Chief of Police in a timely manner.
• Serves as the main point of contact for all inquiries directed to the Office of the Chief of Police, including receiving and prioritizing requests, coordinating interviews, official statements and ensuring accurate communication from the Chief of Police.
• Performs other duties as assigned.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Knowledge of municipal governance.
• Knowledge of municipal law enforcement organization.
• Knowledge of methods and practice of assembling, analyzing and presenting information.

Skills and Abilities:

• Ability to demonstrate excellent administrative skills.
• Ability to demonstrate excellent communication skills.
• Ability to utilize specialized office equipment/ software.
• Ability to demonstrate self-motivation.
• Ability to demonstrate exceptional organizational skills.
• Ability to demonstrate strong critical thinking skills.
• Ability to research and gather information from different databases/ computer information systems.
• Ability to demonstrate excellent writing skills.
• Ability to obtain Public Information Act certification.
• Ability to build and maintain effective working relationships with others.
• Ability to communicate clearly and effectively both orally and in writing.
• Ability to maintain good planning and organizational skills.
• Ability to take and follow directions from supervisor.
• Ability to give directions to and gain compliance from assigned staff.
• Ability to perform strenuous work and routine work.
• Ability to maintain a valid Texas Driver License and a good driving record.
• Ability to project a positive and professional image of the City of Laredo.
• Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
• Ability to comply with all City of Laredo's policies and procedures.
• Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.

WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements

Position will have the fo