00392 - Academic Budget And Operations Specialist

Title: 00392 - Academic Budget And Operations Specialist

State Role Title: General Administration Supervisor II / Coordinator II

Hiring Range: $54,418 - $81, 000

Pay Band: 5

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

• UNIVERSITY/INSTITUTION OVERVIEW:
  
  The Office of the Provost at Norfolk State University invites applications for the position of Academic Budget and Operations Specialist (ABOS). Norfolk State University is a comprehensive urban public, doctoral granting institution committed to transforming students’ lives through exemplary teaching, research and service. The University is a top ranked Historically Black College and University (HBCU) with nationally recognized STEM programs and enrolls 6,000 students in over thirty undergraduate and nineteen on-line & in-person graduate programs. The university has a growing research profile and garners over $20M in annual grant expenditures.
  
  JOB DUTIES:
  
  This is a key position in Academic Affairs with responsibilities over budget maintenance and analysis, developing and maintaining employment records (e.g., hiring, contracts, rank, tenure, overloads, credentials, separations, vacancies, etc.), and review and submission of budget and spending requests. The ABOS works closely with the other university offices like Budget, Sponsored Programs, Human Resources, and Title III related to all faculty and staff hiring, payroll, and ensures timely processing, including inputs in to Colleague system. The ABOA inputs and approves requisitions, coordinates contracting for consultants, temporary employees and manages the day-to-day activities which serves as online approver of timesheets, and aids with staff training.
  
  The ABOS is instrumental in the budget and planning process and performs the following functions:
• Develops organizational budget with managers; monitors spending and keeps the organization within its set budget.
• Consolidates the organizational budget for review and provides data to defend budget recommendations with data and evidence-based analyses and vet funding requests for merit and authenticity.
• Oversees the Office of the Provost’s spending to ensure funds are allocated appropriately and used according to plan.
• Maintains records and creates reports and proposals while working to analyze data and recommends funding for various programs and estimates future financial needs.
• Assists Provost/Vice Provost with all salary adjustments for faculty conversions.
• Reviewing faculty credentials and workloads for compliance with university policies and accreditation.
• Serving as a resource person to units in Academic Affairs on office practices and procedures; and maintains the provost’s daily signature folder.
• The ABOA will type correspondence, forms, and reports as requested, and perform other duties as assigned.
  
  REQUIRED SKILLS:
• Skills in performing budgetary and financial analysis.
• Reviewing and processing financial documents reconciling financial data.
• Strong interpersonal, oral, and written communication skills

Minimum Qualifications

• Three (3) years of budget experience.
• Proficient in Microsoft Office Suite and financial system(s) such as Colleague.
• Demonstration of discretion and confidentiality in handling both daily work and sensitive issues and information.
• Demonstrated proficiency in managing multiple projects in a fast-paced office environment.
• Excellent organizational skills and experience in record keeping and file management.

Additional Considerations

• Five (5) years of budget experience.
• Bachelor’s degree from an accredited institution, or equivalent combination of education and training that provides the requisite knowledge, skill, and abilities.
• Knowledge of the Colleague System.
• Experience working in higher education, particularly at an HBCU or similar mission-driven institution.
  

Special Instr