(Office of Community Care) Senior Contract Compliance Administrator

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A competitive salary, five-year vested pension plan, great benefits package that includes health, vision and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off and more.

Join our diverse workforce and help us in providing excellent service to the residents of Dallas while building a rewarding career.

Job Summary

Monitors and administers contracts awarded by various City departments to ensure compliance with contract terms and city, state and federal regulations.

Job Description
 

Overview

The Senior Contract Compliance Administrator oversees, monitors, and administers contracts awarded by various City departments to ensure compliance with all contractual terms and city, state, and federal regulations.

Essential Functions

1 Develops, administers, and coordinates contracts and contract exhibits which state the services to be provided and contractual standards to ensure that City requirements and regulatory program requirements are met; coordinates department or division contract development process.

2 Coordinates, facilitates, and administers the request for proposal (RFP) and request for bid (RFB) process; attends pre-bid conferences or public hearings to provide information and guidance to potential contractors on the City's contracting process and requirements; coordinates the Council agenda process for contracts requiring City Council approval.

3 Monitors the City of Dallas Good Faith Effort Plan for Minority & Women Business Enterprise (MWBE) compliance from contractors and vendors.

4 Conducts on-site visits to agencies or project sites to monitor compliance with City contractual agreements.

5 Prepares and reviews contract change orders, supplemental agreements, contract addenda and amendments, subcontractor changes, and Administrative Actions for compliance with the City's procedures; maintains file of contract documents.

6 Advises and coordinates with contractors, subcontractors, or outside agencies on reporting requirements, reimbursement procedures, budgetary controls and other issues to ensure compliance with the contract terms and applicable regulatory requirements.

7 Reviews program and financial records of contracted programs or projects to ensure compliance with contract specifications; makes recommendations for improving service delivery and internal controls; acts as the liaison for Administrative Actions, Contract Extensions, and Contracts for the buyers between the City Attorney's Office and City Secretary's Office

8 Develops and implements contract tracking methods to provide information to City management on expenditures, minority participation, work schedules, vendor performance, contract action dates, insurance obligations, and other data; tracks proposals and the selection process.

9 Reviews and authorizes payment vouchers from contractors; develops and administers division budget; drafts and presents agenda items related to procurement, contracts and other items.

10 Performs any and all other work as needed or assigned.

MINIMUM QUALIFICATIONS:

EDUCATION

• Bachelor’s degree in a Business/Public Administration or Social Science field.

EXPERIENCE

Two (2) years of experience in one (1) or more of the following areas:

• Evaluating/auditing fiscal and performance requirements of grant programs or contracts

• Managing, negotiating or developing contracts

• Monitoring federal programs

EQUIVALENCIES

•  High school diploma or GED plus six (6) years of the required experience will meet the education and experience requirements.

• Associate’s degree in any field plus four (4) years of the required experience will meet the education and experience requirements.

• Bachelor’s degree or higher in a non-specified field plus four (4) years of the required experience will meet the education and experience requirements.

• Master’s degree or higher in a specified field will meet the education and experience requirements.

LICENSES AND CERTIFICATIONS

• Valid driver's license with good driving record. 

Knowledge, Skills, and Abilities

1 Knowledge of City contract policies, procedures and requirements.

2 Knowledge of Community Development Block Grants (CDBG) regulations, and o