Bilingual Campus Executive Assistant (Immediate Opening) - YES Prep North Central Secondary

Job Description

POSITION: Executive Assistant - Campus

REPORTS TO: Principal

POSITION TYPE: 11-month

START DATE: Immediate Hire

COMPENSATION: $17.27 - $23.24 an hour

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference.  At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

Our campuses are advancing educational equity. Some quick stats about us:

• 17,000 Students
• 1,800 Team Members
• 19 Secondary Campuses
• 6 Elementary Campuses
• 91% Students Who Qualify for Free/Reduced-Price Lunch
• 94% Hispanic & African-American Students
• 90% Students Who Are Accepted to a 4-Year University
• 88% First-Generation College Students
• Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options, like KIPP Texas-Houston and IDEA Public Schools, within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE ROLE

When you join the YES Prep team, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects. Some of the exciting work and responsibilities will include:

• Providing executive level support to School Director and Administration Team;
• Composing correspondence, meeting minutes, inter-office memos, parent communication;
• Receiving and screening executive-level telephone calls dealing with confidential information;
• Managing internal communications with School Director and staff as needed;
• Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;
• Maintaining school-wide calendar;
• Managing calendars using Outlook;
• Arranging domestic travel and itineraries;
• Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;
• Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates;
• Creating and maintaining confidential staff files;
• Overseeing and coordinating special projects;
• Organizing and procuring items for special events;
• Serving as the primary point of contact for potential candidates slated to interview at their campus;
• Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;
• Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level;
• Participat