Executive Assistant, Iselin, NJ (Onsite)

Overview:

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community? Provident Bank is a successful and growing organization committed to placing employees, customers, and the communities we serve at the center of everything we do.

 

Under general supervision, this position provides high-level administrative support to leadership, including organizing, scheduling, coordinating, and managing departmental activities. The role requires handling confidential information, supporting internal communications, and ensuring the efficient operation of the department.

 

Key Responsibilities

Executive & Administrative Support

Provide high-level administrative support, including managing calendars, scheduling meetings, coordinating appointments, and handling correspondence. Serve as a central point of coordination to ensure leadership priorities are effectively managed.

 

Meeting & Communication Coordination

Organize meetings, prepare agendas, capture notes, and distribute materials. Ensure follow-up actions are documented and communicated to support team alignment and collaboration.

 

Reporting, Data Management & Analysis

Compile, organize, and analyze data from multiple sources to prepare reports, summaries, and presentations that support business operations and decision-making.

 

Operational & Office Administration

Maintain day-to-day operational efficiency by managing office supplies, organizing files, and supporting departmental administrative processes.

 

Cross-Functional Collaboration & Relationship Management

Act as a liaison across departments and with external partners to facilitate communication and information flow across the organization.

 

Confidential & Sensitive Information Handling

Handle confidential and sensitive information with discretion, exercising sound judgment in managing non-routine matters.

 

Event, Travel & Logistics Coordination

Coordinate meetings, events, and travel logistics, ensuring all details are executed efficiently and effectively.

 

Minimum Qualifications

• Experience supporting senior leadership or executive-level management 
• 7 years of administrative support experience, including demonstrated responsibility for the key functions above
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent attention to detail and accuracy
• Ability to compile, analyze, and present information effectively
• Strong interpersonal and relationship-building skills
• Ability to work independently and manage workflow with minimal supervision
• Sound judgment and problem-solving ability
• Ability to handle confidential and sensitive information with discretion
• Strong coordination and follow-through skills

 

Preferred Qualifications

• College or professional school degree desired
• Experience in a financial services or corporate environment

 

OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

WORKING CONDITIONS:

• Prolonged sitting
• Lifting from 5 to 10 lbs. (printer paper, storage boxes)
• Occasional bending or overhead lifting (storing files or boxes)

 

Work is performed in a normal office environment. Noise levels are usually moderate.

May also involve travel to customers and/or property locations.