JSG Business Services Officer

Job Posting Title:

JSG Business Services Officer

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Hiring Department:

John A and Katherine G Jackson School of Geosciences

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Management and oversight of the Jackson School's Business Services Office including purchasing, travel, and accounting.

Responsibilities

• Responsible for the daily operations of the Jackson School's Business Services Office including procurement, purchasing, travel, entertainment, business contracts, payment processing, inventory, auditing, and unit financial reporting. Directly supervise approximately seven staff responsible for these areas. Ensure compliance to all applicable laws and University policies and practices.

• Review and approve financial vouchers processed by the Jackson School's Dean's Office staff and by JSG units using Dean's Office accounts. Review and approve all JSG financial transfers. Review financial documents requiring the approval of the JSG Dean or Chief Business Officer.

• Be the subject matter expert on accounting related areas for JSG. Provide guidance and advice to administrative staff in all JSG units when needed or requested. Collaborate with the Chief Business Officer on continuous improvement of JSG accounting policies  and procedures. 

• Serve as a consultant to the Department of Earth & Planetary Sciences Chair and administrative staff on accounting and finances. Assist EPS staff with complex issues in these areas when needed.

• Provide a high level of professional customer service and collaboration to all members of the JSG and UT community. Participate in routine and ad hoc meetings with JSG unit leaders, supervisors, and faculty on accounting matters. Provide financial reports and metrics to assist decision-makers on accounting-related matters.

• Be a liaison with central administrative offices on accounting-related matters. Serve as the CBO-delegate for CUBO.

• Other related duties as assigned.

Required Qualifications

Bachelors degree with no less than eight (8) years work experience performing complex administrative, accounting and/or financial functions.  Demonstrated ability to perform detail-oriented work. Ability to meet deadlines and work cooperatively and supervise in a team environment. Professional demeanor. Demonstrated accuracy and attention to detail. Excellent computer skills, including Microsoft Office and online software solutions.  Excellent organizational, interpersonal, verbal, and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree in business administration, or similar discipline, and more than ten (10) years performing complex administrative, accounting and/or financial functions. Experience with University and/or State accounting and financial policies and procedures, as well as demonstrated experience reconciling complex transactions. Time management skills, problem solving mindset, organizational skills, and ability to follow tasks through to completion.  Outstanding interpersonal, verbal and written communication skills.

Salary Range

$90,000

Working Conditions

• Standard office environment

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

Required Materials

• Resume/CV

• 3 work references with their contact information from supervisors

• Letter of interest
   

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent