Manager, Facilities Operations

Tennessee Oncology, one of the nation’s largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology’s mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege.

Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.

Job Description:

Responsible for planning and overseeing facility maintenance and services. Allocates office space, purchases equipment, and maintains appearance of building.

ESSENTIAL FUNCTIONS:

• Allocates office space with approval of Director of Development approval.
• Monitors construction/renovations of office and sites, and building equipment as requested of director.
• Manages inventory assets of company furniture, equipment, and storage facility.
• Contacts appropriate vendors to secure cost analysis (RFI).
• Confirms delivery, quality, and quantity of orders that relate to all TN Oncology facilities.
• Coordinates and schedules facility maintenance and operational activities to ensure facilities are maintained at a high standard.
• Assists and coordinates on assigned building projects, including repair, and renovation.

• Manage the day-to-day facility ticket operations system, including the resolution of facility maintenance and operation issues at corporate offices and all other TN Oncology locations.
• Answer vendor inquiries; follow up with vendors to ascertain satisfaction with completed work or to re-set expected work completion dates as needed.
• Assists in the overall planning, development, and administration of an assigned facilities management program; assists in directing the development and implementation of departmental planning issues.
• Assists and monitor in administration of new construction, remodeling, and maintenance repair projects working closely with architects, Construction Manager and Director of Development.
• Assists in the preparation, review, and management of the annual budget; justifies building expenditures, of new construction, and repairs; and analyzes operating expenses and other issues essential to the operation of leased facilities or organizational owned property.
• Recommends, coordinates, and/or directs the appropriate utilization of space and resolution of other facility-related issues.
• Participates meetings as directed by Director of Development.
• Participates in the development of budget requests and the monitoring of expenditures according to budget allocations/appropriations; recommends and/or initiates cost saving measures, including the preparation, tracking and reconciliation of purchase orders to ensure timely delivery of services and materials within budget.
• Prepares and/or reviews reports and related information to evaluate existing organizations, policies, procedures, and practices.
• Assist with the managing of leasing agreements for Company facilities as needed.
• Manage Facility Maintenance employee(s).
• Manages wayfinding and signage process with internal teams and signage vendor.
• Performs other related work as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of construction, maintenance, and building operations including building and safety codes, policies, regulations, procedures and architectural design.
• Knowledge of building management methods, principles, and practices.
• Knowledge of the requirements, regulations, and procedures leases and contracts.
• Knowledge of crafts and trades used in operating and maintaining buildings.
• Knowledge of standards, methods, and practices of space acquisition, utilization, and management.
• Knowledge of current facility operations and related service issues and theories.
• Ability to establish and maintain effective working relationships with TO staff, contractors, and physicians and other outside vendors in a professional manner.
• Ability to analyze and evaluate policies and operations, and formulate recommendations.
• Ability to develop and maintain positive working relationships with key contacts for assigned buildings. 
• Ability t