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Medical Education Coordinator
Hunt Regional HealthcareGreenville, United Statesfull_timeVerifiedPosted 23 Dec 2025
About the role
Position Summary
The Medical Education Coordinator is responsible for the coordination and daily operational support of residency education programs and medical and advanced practice provider (APP) student rotations across Hunt Memorial Hospital District (HMHD). This role supports residency programs with a strong emphasis on the Internal Medicine and Podiatric Residency Programs, as well as additional residency programs developed by the organization.
The Coordinator ensures effective scheduling, onboarding, documentation, evaluation tracking, and communication in collaboration with Program Directors, faculty, clinical departments, and academic partners. This role also serves as the primary coordinator for all medical student, nurse practitioner, and physician assistant rotations across the district.
Education, Training & Experience
⦁ High school diploma or GED required; associate's or bachelor's degree in healthcare administration, health sciences, education, or a related field preferred.
⦁ Minimum of two (2) years of experience in graduate medical education, academic coordination, credentialing, or a related healthcare administrative role preferred.
⦁ Familiarity with residency program operations, academic affiliation agreements, student placement processes, and regulatory or accreditation requirements (e.g., ACGME, CPME) strongly desired.
Skills & Competencies
⦁ Strong organizational skills with a high level of attention to detail.
⦁ Ability to manage multiple priorities, deadlines, and programs while working with diverse stakeholders.
⦁ Excellent verbal and written communication skills, including professional correspondence and documentation.
⦁ Proficiency in Microsoft Office Suite; experience with residency management systems, credentialing software, or medical education platforms preferred.
⦁ Ability to handle confidential and sensitive information with discretion and sound professional judgment.
⦁ Strong problem-solving skills with the ability to escalate issues appropriately through supervisory channels.
⦁ Ability to work independently while functioning effectively within a supervised team structure.
Reports to:
Executive Assistant--GME Supervisor; Vice President of Medical Affairs
Job Functions
1. Residency Program Operational Coordination
2. (Internal Medicine, Podiatric Residency, and Future Residency Programs)
3. Under the direction and supervision of the Executive Assistant--GME Supervisor, the Medical Education Coordinator is responsible for the daily operational coordination of residency education programs, with significant emphasis on the Internal Medicine Residency Program.
4. Coordinate day-to-day administrative and operational activities for all residency programs in accordance with program requirements and institutional policies.
5. Maintain and distribute rotation schedules, call schedules, vacation and leave schedules, conference calendars, and meeting schedules as directed by Program Directors and the Executive Assistant--GME Supervisor.
6. Coordinate resident onboarding activities, including required documentation, access requests, and orientation logistics.
7. Maintain accurate and confidential resident files, records, and compliance documentation; escalate regulatory or accreditation-related concerns to the Executive Assistant--GME Supervisor.
8. Collect, track, organize, and distribute resident, faculty, and rotation evaluations; prepare documentation for Program Director and supervisor review.
9. Support residency recruitment logistics, including applicant communication, interview scheduling, preparation of interview materials, and coordination of interview days; strategic recruitment oversight remains with the Executive Assistant--GME Supervisor and Program Directors.
10. Assist with resident appointment, reappointment, completion, and exit processes in coordination with the Executive Assistant--GME Supervisor.
11. Coordinate Internal Medicine Grand Rounds, educational conferences, journal clubs, and resident educational activities.
12. Arrange resident travel and conference participation in accordance with approved guidelines and budgets.
13. Maintain residency manuals, policies, procedures, and program resources.
14. Coordinate residency committee meetings, including agenda preparation, meeting minutes, and follow-up communication.
15. Assist with data collection, reporting, and docume
The Medical Education Coordinator is responsible for the coordination and daily operational support of residency education programs and medical and advanced practice provider (APP) student rotations across Hunt Memorial Hospital District (HMHD). This role supports residency programs with a strong emphasis on the Internal Medicine and Podiatric Residency Programs, as well as additional residency programs developed by the organization.
The Coordinator ensures effective scheduling, onboarding, documentation, evaluation tracking, and communication in collaboration with Program Directors, faculty, clinical departments, and academic partners. This role also serves as the primary coordinator for all medical student, nurse practitioner, and physician assistant rotations across the district.
Education, Training & Experience
⦁ High school diploma or GED required; associate's or bachelor's degree in healthcare administration, health sciences, education, or a related field preferred.
⦁ Minimum of two (2) years of experience in graduate medical education, academic coordination, credentialing, or a related healthcare administrative role preferred.
⦁ Familiarity with residency program operations, academic affiliation agreements, student placement processes, and regulatory or accreditation requirements (e.g., ACGME, CPME) strongly desired.
Skills & Competencies
⦁ Strong organizational skills with a high level of attention to detail.
⦁ Ability to manage multiple priorities, deadlines, and programs while working with diverse stakeholders.
⦁ Excellent verbal and written communication skills, including professional correspondence and documentation.
⦁ Proficiency in Microsoft Office Suite; experience with residency management systems, credentialing software, or medical education platforms preferred.
⦁ Ability to handle confidential and sensitive information with discretion and sound professional judgment.
⦁ Strong problem-solving skills with the ability to escalate issues appropriately through supervisory channels.
⦁ Ability to work independently while functioning effectively within a supervised team structure.
Reports to:
Executive Assistant--GME Supervisor; Vice President of Medical Affairs
Job Functions
1. Residency Program Operational Coordination
2. (Internal Medicine, Podiatric Residency, and Future Residency Programs)
3. Under the direction and supervision of the Executive Assistant--GME Supervisor, the Medical Education Coordinator is responsible for the daily operational coordination of residency education programs, with significant emphasis on the Internal Medicine Residency Program.
4. Coordinate day-to-day administrative and operational activities for all residency programs in accordance with program requirements and institutional policies.
5. Maintain and distribute rotation schedules, call schedules, vacation and leave schedules, conference calendars, and meeting schedules as directed by Program Directors and the Executive Assistant--GME Supervisor.
6. Coordinate resident onboarding activities, including required documentation, access requests, and orientation logistics.
7. Maintain accurate and confidential resident files, records, and compliance documentation; escalate regulatory or accreditation-related concerns to the Executive Assistant--GME Supervisor.
8. Collect, track, organize, and distribute resident, faculty, and rotation evaluations; prepare documentation for Program Director and supervisor review.
9. Support residency recruitment logistics, including applicant communication, interview scheduling, preparation of interview materials, and coordination of interview days; strategic recruitment oversight remains with the Executive Assistant--GME Supervisor and Program Directors.
10. Assist with resident appointment, reappointment, completion, and exit processes in coordination with the Executive Assistant--GME Supervisor.
11. Coordinate Internal Medicine Grand Rounds, educational conferences, journal clubs, and resident educational activities.
12. Arrange resident travel and conference participation in accordance with approved guidelines and budgets.
13. Maintain residency manuals, policies, procedures, and program resources.
14. Coordinate residency committee meetings, including agenda preparation, meeting minutes, and follow-up communication.
15. Assist with data collection, reporting, and docume
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